Revised: 10-11-11, 12:00 Noon
AGENDA FOR THE
TO BE HELD OCTOBER 13, 2011 AT 6:00
P.M.
IN THE CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Dr. Richard
Showers, Sr., President Pro Tem
Representing District
One
2. PLEDGE OF
ALLEGIANCE.
3. APPROVAL OF
MINUTES
a.
Regular
Meeting held September 22, 2011.
(Minutes Received)
b. Special Session held September 22, 2011.
(Minutes
Received)
c. Special Session held September 27, 2011.
(Minutes
Received)
4. RESOLUTIONS AND
SPECIAL RECOGNITIONS.
a.
Mayor.
1. Presentation to Grant Hill, AAU Junior
Olympics National Champion in Discus Throw, 16 & 17 Year Old Division.
b. Council.
1.
Adoption
and Presentation.
a. Resolution commemorating the life of Civil Rights
icon Reverend Fred W. Shuttlesworth for his
contributions to the State of Alabama and the Nation. (Showers)
2. Adoption Only.
a. Resolution welcoming Bishop Nelson K. Williams,
guest speaker, Unity Christian Fellowship International Ministries on October
16, 2011. (Showers)
b. Resolution congratulating the Reverend Dr. Homer Littlefield
McCall in honor of his 40th Anniversary as Pastor of the Saint John
African Methodist Episcopal Church and fifty (50) years in the ministry, October 14 – 16, 2011. (Showers)
c. Resolution in honor of the Presidential
Inauguration installing Dr.
Leslie N. Pollard, as the 11th
President of Oakwood University, October 13 - 16, 2011. (Showers/Culver)
c. Other Special Recognitions.
d. Announcements.
5. BUSINESS WITH
OUTSIDE LEGAL REPRESENTATION.
6. PUBLIC HEARINGS.
a.
Public hearings to be held.
1. Public Hearing on a Resolution authorizing
the City Clerk Treasurer to assess the cost of the cutting and removing of
grass and weeds against certain properties.
(Community Development)
2. Public Hearing on a Resolution authorizing
the City Clerk Treasurer to assess the cost of the boarding and securing
against certain properties. (Community
Development)
b.
Public hearings to be set.
1
Resolution to set a Public Hearing on an
ordinance zoning newly annexed property north of Zierdt Road and on the west
side of Arnett Road. (November 17, 2011
Regular Council Meeting) (Planning)
2 Resolution to set a Public Hearing on an
ordinance
rezoning land lying on the south side of Harris Hill Boulevard and
east
of
High Mountain Road from Highway Business C-4 District to
Residence 1-A District. (November 17, 2011 Regular Council Meeting) (Planning)
3.
Resolution to set a Public
Hearing on an ordinance amending the approved Development Plan for Midtowne on
the Park Planned Development. (November 17, 2011 Regular Council
Meeting)
(Planning)
7. COMMUNICATIONS AND
REPORTS.
a. Communications from the Public.
b. Reports
8. HUNTSVILLE
UTILITIES ITEMS.
a.
Resolution authorizing the approval to purchase materials for
new construction items for FY2012. (WO#351-2012) (Utilities:
Electric)
b.
Resolution authorizing the approval to purchase materials for
renewal and replacement projects for FY2012. (WO#352-2012)
(Utilities: Electric)
c.
Resolution authorizing the approval to purchase Transportation
items for FY2012. (WO#373-2012) (Utilities: Electric)
d.
Resolution authorizing the approval to purchase Communication
Equipment items for FY2012. (WO#374-2012) (Utilities:
Electric)
e.
Resolution authorizing the approval to purchase Computer
Equipment items for FY2012. (WO#375-2012) (Utilities:
Electric)
f.
Resolution authorizing the approval for consulting services
for the SAP system from U-tegration. (PR#10063651)
(Utilities: Electric)
g.
Resolution authorizing the approval for purchase of
replacement fire retardant clothing for Operations personnel. (PR#10064684)
(Utilities: Electric)
h.
Resolution authorizing the approval for consulting services
for the SAP system from SAP Industries, Inc. (PR#10065259)
(Utilities: Electric)
i.
Resolution authorizing the approval for external call center
services for customer service. (PR#10065513) (Utilities:
Electric)
j.
Resolution authorizing the Mayor to execute an Amendment of the
MIP (Major Industrial Program) Agreement among, TVA, Huntsville, and PPG to
allow the extension for implementation to December 31, 2011, due to unexpected
delays with the lighting fixtures. (Utilities:
Electric)
k.
Resolution authorizing the approval to purchase Materials for
New Construction for FY2012. (WO#251-2012) (Utilities: Gas)
l.
Resolution authorizing the approval to purchase Materials for
Renewal and Replacement projects for FY2012. (WO#252-2012)
(Utilities: Gas)
m.
Resolution authorizing the approval to purchase Transportation
items for FY2012. (WO#273-2012) (Utilities: Gas)
n.
Resolution authorizing the approval and purchase of materials
for new construction items for FY2012. (WO#151-2012)
(Utilities: Water)
o.
Resolution authorizing the approval and purchase of materials
for renewal and replacement items for FY2012. (WO#152-2012)
(Utilities: Water)
p.
Resolution authorizing the approval and purchase of
transportation items for FY2012. (WO#173-2012) (Utilities:
Water)
9. BOARD APPOINTMENTS.
a.
Board
Appointments to be Voted on.
1.
Resolution to appoint Mr. Dallas Fanning to the
Huntsville Madison County
Airport
Authority for a term to expire October 23, 2017. (Nominated
September
22, 2011 Regular Council Meeting)
(Russell)
2.
Resolution to appoint Ms. Jerry Rosensteel to the
Beautification Board
for
a term to expire October 1, 2014.
(Nominated September 22, 2011
Regular
Council Meeting) (Russell)
3.
Resolution to appoint Ms. Pam Cobb to the Human
Relations Commission,
Place
4, for a term to expire September 8, 2014.
(Nominated September
22,
2011 Regular Council Meeting) (Kling)
4.
Resolution to reappoint Jesse Horton to the City
Tree Commission for a
term
to expire October 8, 2013. (Nominated
September 22, 2011 Regular
Council
Meeting) (Kling)
5.
Resolution to reappoint J. Elbert Peters to the
City Tree Commission for a
term
to expire October 8, 2013. (Nominated
September 22, 2011 Regular
Council
Meeting) (Kling)
6. Resolution to reappoint Burt Webster to the City
Tree Commission for a
term
to expire October 8, 2013. (Nominated
September 22, 2011 Regular
Council
Meeting) (Kling)
b. Board
Appointment Nominations.
1. Nomination
of Mr. Charles
Grainger for reappointment to the University of Alabama in Huntsville Public
Education Building Authority for a term expire
November 9, 2017. (Culver/Kling)
10. APPROVAL OF
EXPENDITURES.
a.
Resolution authorizing the expenditures for
payments. (Finance Committee)
b.
Finance
Committee Report.
11. COMMUNICATIONS
FROM THE MAYOR.
12. COMMUNICATIONS FROM COUNCIL MEMBERS.
Councilman
Will Culver
Councilman
John Olshefski
Councilman
Bill Kling
Councilman
Richard Showers, Sr.
Councilman
Mark Russell
13. UNFINISHED
BUSINESS ITEMS FOR ACTION.
14. NEW
BUSINESS ITEMS FOR INTRODUCTION.
a. Introduction of an ordinance concerning the
annexation of land lying at the northwest corner of the intersection of
Huntsville Brownsferry Road and Gray Road.
(Planning)
b. Introduction of an Ordinance amending Budget
Ordinance No. 11-655, to provide a special appropriation of $31,000 to Alabama
A & M University for the purpose of partially funding the 2011 Louis Crews
Classic, (Showers).
15. NEW
BUSINESS ITEMS FOR CONSIDERATION OR ACTION.
a. Resolution authorizing the Mayor to enter into an
agreement with A&S Appraisal Company, LLC. for services in connection to a
Rent Comparability and Market Study for Mirabeau Apartments. (Community Development)
b. Resolution authorizing the Mayor to enter into an
agreement between the City of Huntsville and the Boys and Girls Clubs of North
Alabama. (Community Development)
c.Resolution authorizing the Mayor to enter into an
agreement between the City of Huntsville and CASA of Huntsville/Madison
County. (Community Development)
d. Resolution authorizing the Mayor to enter into a
cost reimbursement agreement with the Northeast Alabama Traffic Safety Office
for $5,200 for traffic enforcement duties.
(Police)
e. Resolution authorizing the Mayor to execute an
application for the City’s excess workers’ compensation insurance with Safety
National Casualty Corporation for the coverage period October 1, 2011 through
September 30, 2012. (Human Resources)
f. Resolution authorizing the Mayor to apply for a
grant with the U.S. Department of Homeland Security (DHS) regarding the FY 2011
AFG Assistance to Firefighters program.
(Fire & Rescue)
g. Resolution authorizing the Mayor to enter into an
agreement between Fite Construction Company Inc. and the City of Huntsville for
Change Order #2 to the contract for the construction of the Madison County
Veterans Memorial. (Facilities Projects
Management)
h. Resolution authorizing a Sublease Agreement with
Our Place, Inc. for part of the Old Madison Academy Property located at 301 Max
Luther Drive. (Recreation Services)
i. Resolution authorizing a Professional Services
Agreement between the City of Huntsville and Dr. Carroll Van West to prepare
the nomination to the National Register of Historic Places for the Old Town
neighborhood. (Inspection)
j. Resolution authorizing the
Mayor to enter into an agreement with the low bidder, CFW, Inc., for Gateway
Forcemain, Project No. 65-08-SM05B. (Engineering)
k. Ordinance declaring certain equipment surplus
and to be sold at auction. (Fleet
Services)
l. Resolution authorizing the City Attorney to
settle the claims of Daniel Njigha (Claim Nos. FY11-40/FY11-67). (City Attorney)
m. Resolution authorizing the City Attorney to
settle the lawsuit of Krystle Hicks v. City of Huntsville and Kenneth Gibson
(Case No. CV2010-0704). (City Attorney)
n. Resolution authorizing the Mayor to enter into
agreements with the low bidders meeting specifications as outlined in the
attached Summary of Bids for Acceptance.
(Finance)
o. Ordinance to amend Budget Ordinance No 11-655 by
changing appropriated funding within various departments and funds. (Finance)
p. Resolution authorizing the acceptance of
donations. (Finance)
q. Ordinance to amend Budget Ordinance No. 11-655
by changing authorized strength in the various departments and funds. (Finance)
r.
Resolution
authorizing the Mayor to execute a Purchase Contract with the City’s
underwriters in connection with the sale of the City’s 2011 General Obligation
Warrants, subject to ratification and approval by the City Council prior to
issuance of the warrants. (Finance)
s.Resolution authorizing the Mayor to enter into a
Revocable License Agreement between the City of Huntsville and Douglas G. and
Joy J. Smith authorizing the installation of awnings over City right of way at
602 Meridian Street. (Planning)
t. Resolution authorizing the Mayor to enter into a
Revocable License Agreement between the City of Huntsville and the Kiln, LLC
authorizing the installation of awings over City right of way. (Planning)
u. Resolution changing the first
regular meeting in November to Thursday, November 3, 2011 at 6:00 p.m.; the
second regular meeting in November to Thursday, November 17, 2011 at 6:00 p.m.;
the first regular meeting in December to Thursday, December 1, 2011 at 6:00
p.m.; and the second regular meeting in December to Thursday, December 15, 2010
at 6:00 p.m. (Russell)
v.
Resolution authorizing the
Mayor to enter into an agency appropriation agreement between the City of
Huntsville and U.S. Space and Rocket Center Foundation. (Administration)
w.
Resolution authorizing the
Mayor to enter into an agency appropriation
agreement between the City of
Huntsville and North Alabama Science
Center, Inc. (Administration)
x.
Resolution authorizing the
Mayor to enter into a Detention Facilities
Maintenance Agreement between the City
of Huntsville and Colonial
Properties Services, Inc. (Engineering)
16. LEGAL
DEPARTMENT ITEMS/TRANSACTIONS.
a.
Vacation of Easements
None.
b. Vacation
of rights-of-way
1.a. Resolution consenting to the
vacation of a 25-foot right-of-way, Tract 1,
Walnut Cove Phase 1 Second Addition at
Lake Forest. (Walnut Cove Road)
1.b. Ordinance authorizing the
vacation of a 25-foot right-of-way, Tract 1,
Walnut Cove Phase 1 Second Addition at Lake Forest. (Walnut Cove Road)
2.a. Resolution consenting to the
vacation of a 25-foot right-of-way, Tract 2,
Walnut Cove Phase 1
Second Addition at Lake Forest. (Walnut
Cove Road)
2.b. Ordinance authorizing the
vacation of a 25-foot right-of-way, Tract 2,
Walnut
Cove Phase 1, Second Addition at Lake Forest.
(Walnut Cove Road)
3.a. Resolution consenting to the
vacation of a 25-foot right-of-way, Tract 3,
Walnut Cove Phase 1, Second Addition at Lake
Forest. (Walnut Cove Road)
3.b. Ordinance authorizing the
vacation of a 25-foot right-of-way, Tract 3,
Walnut Cove Phase 1, Second Addition at Lake Forest. (Walnut Cove Road)
c. Deeds
for acceptance
JEFF/SLAUGHTER RD WIDENING
PROJECT
PROJECT NO.: 65-10-RD04
1. R-O-W LOYE Z. PINE, A
MARRIED WOMAN
TRACT 11 Acquired
07/15/2011
2. U & D/ SIDEWALK EASEMENT LOYE Z. PINE, A MARRIED WOMAN
TRACT 11 Acquired
07/15/2011
3. R-O-W
PARCEL NO. 14 & 15 WARREN CLARK
MOORE, JR., A
PERSONAL
REPRESENTATIVE OF THE
ESTATE,
AND THE LAST WILL AND TESTAMENT, OF LINDA BROCK MOORE, DECEASED, LISA MOORE
YEAGER, A MARRIED WOMAN, FORMERLY KNOWN AS, LISA LYNN MOORE, AND WARREN CLARK
MOORE, III, A SINGLE MAN
WESTERN AREA INTERCEPTOR SEWER EXTENSION PROJECT
PROJECT NO.: 65-07-SS07
4. SANITARY SEWER EASEMENT JEFFERY W. WHITMIRE AND WIFE,
AND TEMPORARY CONSTRUCTION ANITA M. WHITMIRE
EASEMENT Acquired
04/01/2011
TRACT 24A
5. SANITARY SEWER EASEMENT MICHAEL GERSTMAN, WHOSE NAME
& TEMPORARY
CONSTRUCTION AS VICE-PRESIDENT OF
READY MIX
EASEMENT USA,
LLC, A DELAWARE LIMITED
TRACT 33-A LIABILITY
COMPANY DOING BUSINESS IN ALABAMA
Acquired
06/27/2011
6. CORRECTIVE DEED SANITARY MICHAEL GERSTMAN, WHOSE NAME
SEWER EASEMENT AND AS VICE-PRESIDENT OF READY
MIX
TEMPORARY CONSTRUCTION USA, LLC, A DELAWARE LIMITED
EASEMENT LIABILITY
COMPANY DOING BUSINESS
IN
ALABAMA
Acquired
06/27/2011
COLONIAL POMADE SANITARY SEWER EXTENSION
PROJECT NO.: 65-09-SS02
7. SANITARY SEWER EASEMENT FLOYD ROMINE AND WIFE JUANITA
& TEMPORARY CONSTRUCTION ROMINE
EASEMENT Acquired
07/07/2011
SSE AND TCE
8. SANITARY SEWER EASEMENT FLOYD ROMINE AND WIFE JUANITA
& TEMPORARY CONSTRUCTION ROMINE
EASEMENT Acquired
07/07/2011
SSE AND
TCE
9. SANITARY SEWER EASEMENT EVERY ERSKINE, A SINGLE MAN
&
TEMPORARY CONSTRUCTION Acquired
06/27/2011
EASEMENT
TRACT 2
d. Routine
bond satisfactions
None.
e. Liquor
bond mortgages.
None.
17. NON-ROSTER
COMMUNICATIONS.
a. City Council
Election
President
President
Pro Tem
Third
Presiding Officer
b. A
member of the Council shall be elected by the Council to serve as its
representative to the City of
c. A
member of the Council shall be elected by the Council to serve as its
representative to the Research Park Board.
d. A
member of the Council shall be elected by the Council to serve as its
representative to the Historic Preservation Commission.
The Council President shall
make appointments and assignments of Council members to represent the President
and Council on the following boards, committees, and commissions:
1. Top of
2 – appointments
2. Community
Action Agency of
Counties,
Inc.
1
– appointment
3. Advisory Commission on Accessibility
1
– appointment (City Council President or
his designee)
4. City of
2
– appointments
5. Chairperson of the Finance Committee
and one other member of the Council as Vice Chairperson of the Finance
Committee.
18. ADJOURN.