Revised:  08-23-11, 2:00 p.m.

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD AUGUST 25, 2011 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

CALL TO ORDER.

 

 

1.   INVOCATION.

 

      Councilman Will Culver

      District Five Representative

                 

2.   PLEDGE OF ALLEGIANCE.

 

     

3.   APPROVAL OF MINUTES

 

      a.  Regular Meeting held August 11, 2011.

            (Minutes Received)

 

                                                                          

4.   RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.    Mayor.

 

1.    Recognition of Whiquitta Tobar of Alabama A&M University for her

participation in the New York University School of Law, Harvard Law School and the Advantage Testing Trials Program.

 

 

2.    Recognition of the UA Huntsville Softball team for their participation in the Division II Softball National Championship Game.

 

 

3.    Recognition of the UA Huntsville Men’s Basketball Team as winners of the

2011 Division II South Regional Championship and for advancing to the Elite Eight of 2011 Division II Basketball Championship.

 

 

     

 

 

 

 

b.   Council.

 

      1.     Adoption and Presentation.

           

a.    Resolution in recognition of the 50th Anniversary of the Huntsville Jaycees’ Northeast Alabama State Fair, John Hunt Park, September 1 – 5, 2011.  (Kling)   

 

 

      2.   Adoption Only.

                                   

            a.   Resolution in recognition of the 50th Anniversary Kickoff of J.F. Drake Technical College to be held at the Union Chapel Missionary Baptist Church, August 30, 2011.  (Showers)

 

 

            b.   Resolution in recognition of the 2011 Councill Training All-School Reunion to be held in Huntsville, Alabama, August 26 – 28, 2011.  (Showers)

 

 

      3.      Presentation Only.

 

                           

c.   Other Special Recognitions.

 

 

d.   Announcements.

 

 

5.   BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

           

6.   PUBLIC HEARINGS.

 

a.    Public hearings to be held.

     

1.    Ordinance No. 11-452 zoning newly annexed land lying on the north side of Terry Drake Road and east of Adonis Road to Residence 1-A District.

(Set July 14, 2011 Regular Council Meeting)  (Planning)

 

 

2.    Ordinance No. 11-454 zoning newly annexed land lying at the northeast corner of the intersection of U.S. Highway 72 West and Christopher Drive to Highway Business C-4 District.  (Set July 14, 2011 Regular Council Meeting)  (Planning)

           

 

3.    Public Hearing on a Resolution authorizing the City Clerk Treasurer to assess the cost of boarding and securing against certain properties.  (Community Development)

 

 

4.    Public Hearing on a Resolution authorizing the City Clerk Treasurer to assess the cost of the cutting and removing of grass and weeds against certain properties.  (Community Development)

 

 

5.    Public Hearing for Michael Claridy d/b/a Super C Cattle Co. to operate  one (1) carriage service in the City of Huntsville.  (Set August 11, 2011 Regular Council Meeting)  (Parking  & Public Transit)

 

     

b.    Public hearings to be set.

 

 

7.   COMMUNICATIONS AND REPORTS.

 

            a.   Communications from the Public.

 

 

            b.   Reports

 

 

8.   HUNTSVILLE UTILITIES ITEMS.

     

a.    Resolution authorizing the Mayor to execute a standard form resale rate schedule substitution agreement with TVA, providing for a 3.5% electric rate increase for Huntsville Utilities customers.  (Utilities:  Electric)

 

 

9.   BOARD APPOINTMENTS.

 

a.    Board Appointments to be Voted on.

 

1.   Resolution to reappoint Rosalie W. Allen to the Alabama Constitution Village/Historic Huntsville Depot Board for a term to expire June 26, 2014.  (Nominated August 11, 2011 Regular Council Meeting)  (Kling)

 

 

 

 

 

 

 

 

b.     Board Appointment Nominations.                                                                                            

   

1.   Nomination of Joyce LeDuc-Hampton for reappointment to the Bingo Review Committee, District 3 for a term to expire April 8, 2013.  (Olshefski/Kling)

 

 

2.   Nomination of Joe Green for appointment to the Burritt Memorial Committee, for a term to expire October 1, 2014.  (Kling)

 

 

10.  APPROVAL OF EXPENDITURES.

 

a.     Resolution authorizing the expenditures for payment.

 

 

b.     Resolution authorizing electronic banking transactions and manual checks. 

 

 

11.  COMMUNICATIONS FROM THE MAYOR.

 

 

12.   COMMUNICATIONS FROM COUNCIL MEMBERS.

                    

            Councilman John Olshefski

            Councilman Bill Kling

            Councilman Richard Showers, Sr.

            Councilman Will Culver

            Councilman Mark Russell

 

13.   UNFINISHED BUSINESS ITEMS FOR ACTION.

 

a.    Ordinance No. 11-565 concerning the annexation of land lying on the north side of Zierdt Road and west of Arnett Road.  (Introduced August 11, 2011 Regular Council Meeting)  (Planning)

 

 

14.   NEW BUSINESS ITEMS FOR INTRODUCTION.

 

a.    Introduction of a Resolution providing for the publication and introduction of two Ordinances detailing redistricting plans, one proposed by the Planning Department and one proposed by Ms. Jackie Reed, one of which will be adopted by the City Council as the new Redistricting Plan for the City of Huntsville during the September 8, 2011 regularly scheduled meeting.  (Planning)

 

 

INESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.    Resolution authorizing the Mayor to execute Change Order Number 3 to the contract for the construction of Fire Station Number 7 located at 2920 Green Cove Road between the City of Huntsville and Virgil Berry Construction.  (Facilities Projects Management)

 

b.    Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Pearce Construction Company, Inc. for construction services of the New Fire Station #18 located at 6535 Greenbriar Road, Madison, Alabama  35756.  (Facilities Projects Management)

 

 

c.Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Fite Construction Company, Inc. for Change Order Number 1 to the contract for the construction of the Madison County Veterans Memorial.  (Facilities Projects Management)

     

 

d.    Request for authorization to advertise and fill one (1) position of Architect at a rate higher than  minimum if necessary.  (Facilities Projects Management)

 

 

e.    Request for approval to advertise and fill one (1) permanent full-time Animal Care Supervisor position.  (Animal Services)

 

 

f.    Resolution authorizing the Mayor to execute an Installment Agreement with taxpayer (Reference No. 2010-157) for upaid taxes.  (Finance)

 

 

g.    Ordinance to amend Budget Ordinance No. 10-679 by changing the authorized personnel strength in the various departments and funds.  (Finance)

 

 

h.    Resolution authorizing the acceptance of donations.  (Finance)

 

 

i.     Ordinance to amend Budget Ordinance No 10-679 by changing appropriated funding within various departments and funds.  (Finance)

 

 

j.     Resolution authorizing the Mayor to enter into agreements with the low bidder as specified in the attached Summary of Bids for Acceptance.  (Finance)

 

 

k.Resolution to declare the City’s intention to reimburse the cost of capital improvements paid from the Water Pollution Control Fund, from the proceeds of general obligation warrants that the City expects to issue within six months.  (Finance)

 

 

l.     Resolution authorizing the Clerk Treasurer to invoke RBC Bank letter of credit no. 1860 for Hampton Village Subdivision, Phase 3.  (City Attorney)

 

 

m.    Resolution authorizing the Clerk Treasurer to invoke Bryant Bank letter of credit no. 1056 for Max Luther Commercial Subdivision.  (City Attorney)

 

 

n.    Resolution authorizing the City Attorney to settle the worker’s compensation

                  claim of Dennis McGaha.  (City Attorney)

 

 

o.    Resolution authorizing the Mayor to execute Modification No. 5 to the Supplemental Development Agreement TIF5 Series 2010-B between the City of Huntsville and LW Redstone Company, LLC, as adopted and approved by Resolution No. 10-892 on October 28, 2010, as amended by Modification No. 1 on May 12, 2011, as amended by Modification No. 2 on June 23, 2011, as amended by Modification No. 3 on July 14, 2011, and as amended by Modification No. 4 on August 11, 2011.  (City Attorney)

 

 

p.    Resolution authorizing the Mayor to enter into an agreement with Alabama Head Injury Foundation to distribute child passenger restraints to families with limited income.  (Community Development)

           

 

q.    Resolution to extend the contract for the North Alabama Coalition for the Homeless, Inc. (NACH), recipients of the Community Development Block Grant (CDBG) fund.  (Community Development)

 

 

r.     Resolution authorizing the Mayor to modify contract (Res. No. 10-494, June 24, 2010) with Family Services Inc. to extend contract completion date.  (Community Development)

 

 

s.    Resolution authorizing the Mayor to modify contract (Res. No. 10-565, July 22, 2010) with Family Services Inc. to extend contract completion date.  (Community Development)

 

 

t.      Resolution authorizing the Mayor to modify contract (Res. No. 09-709,        July 30, 2009) with Family Services Inc. to extend contract completion date.  (Community Development)

 

 

u.    Resolution authorizing the Mayor to amend the contract with Reed Contracting Services, Inc. for Redstone Gateway, Package 1B-2 Water System, Project No. 65-11-SP05, as adopted by Resolution No. 11-280 of April 14, 2011, by Change Order No. 1.  (Engineering)

 

 

v.Resolution authorizing the Mayor to modify the agreement with Tetra Tech, Inc. for Sanitary Sewer Relocation Project-Widening and Relocation of Church Street, Phase I, Project No. STPHV-4500(200) & COH Project No. 65-01-RD05, as adopted by Resolution No. 10-935 of November 18, 2010, by Modification No. 1.  (Engineering) 

 

 

w.   Resolution authorizing the Mayor to enter into a Reimbursable Agreement with the Alabama Department of Transportation for Relocation of Utility Facilities on Private or Public Right-of-Way Work for Widening and Relocation of Church Street, Phase I, Project Nos.  STPHV-4500(200) & 65-01-RD05.  This agreement supersedes agreement adopted and approved by the City Council on the 18th day of November, 2010, by Resolution No. 10-936.  (Engineering)  

 

 

x.Resolution authorizing the Mayor to modify the agreement with LBYD, Inc. Civil & Structural Engineers for Redstone Technology Park, Phase I –Infrastructure and Roadway, Project No. 65-08-SP31, as adopted by Resolution No. 10-1025 of December 16, 2010, by Modification No. 1.  (Engineering)

 

 

y.Resolution authorizing the Mayor to enter into an agreement with low bidder, McDonald Brothers Construction. Inc. for Redstone Gateway, Package 1A-5, Topsoil Removal, Project No. 65-10-SP21.   (Engineering)

 

 

z.Resolution authorizing the Mayor to amend the contract with APAC Mid-South, Inc. for Research Park Resurfacing, Project No. 65-11-RR01, as adopted by Resolution No. 11-314 of  May 12, 2011, by Change Order No. 1.  (Public Works)

 

 

 

 

 

aa. Resolution authorizing Supplemental Agreement Number 1 for Right of Way Acquisition between the State of Alabama and the City of Huntsville regarding CR-93 (Winchester Road) adding lanes from CR-983 (Dominion Circle) to CR-406 (Naugher Road) in the City of Huntsville; Project STPHV-DEMO-A-183; Project Reference Number 100040795.  (Planning)

 

 

bb. Resolution authorizing an Agreement for Construction between the State of Alabama and the City of Huntsville regarding CR-93 (Winchester Road) adding lanes, clearing and grubbing from CR-983 (Dominion Circle) to CR-406 (Naugher Road) in the City of Huntsville; Project STPHV-8556; Project Reference Number 100040796; Project Reference Number 100049498.  (Planning)

 

 

cc.  Resolution authorizing Supplemental Agreement Number 1 for Right of Way Acquisition, Utility and Construction between the State of Alabama and the City of Huntsville regarding widening of Old Madison Pike Road from Slaughter Road to Thornton Research Park in the City of Huntsville; Project STPAA-STPHV-8525; Project Reference Number 100040316, Project Reference Number 100040547, and Project Reference Number 100040317.  (Planning)

 

 

dd. Resolution declaring certain property as surplus and entering into an Agency Appropriation Agreement.  (Parking and Public Transit)

 

 

ee. Resolution authorizing the Mayor to enter into a Consulting Agreement between the City of Huntsville and Robin D. Cox.  (Landscape Management)

 

 

ff.    Resolution in support of the UAHuntsville Hockey program.  (Russell)

 

 

gg.  Approval of a Special Events Wine license application for Fashion Night Out at Belk, Inc. in Parkway Place Mall to be held September 8, 2011. 

(Clerk-Treasurer)

 

 

16.        LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.            Vacation of Easements

 

1.    Ordinance authorizing the vacation of a 10-foot Electrical Easement, 7131 University Drive.  (South Corner Properties) 

                                                                                                                                       

           

b.            Vacation of rights-of-way

 

None

 

                                               

c.            Deeds for acceptance

 

None

 

                                                                                                           

d.            Routine bond satisfactions

 

None

 

                       

e.            Liquor bond mortgages.

 

None

 

 

17.       NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

 

18.       ADJOURN.