Revised: 07-12-11,
2:00 p.m.
AGENDA FOR THE
TO BE HELD JULY 14, 2011 AT 6:00 P.M.
IN THE CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Pastor Ernest
Edwards
Unity Christian
Fellowship International Ministries
2. PLEDGE OF
ALLEGIANCE.
3. APPROVAL OF
MINUTES
a. Regular Meeting held June 23, 2011.
(Minutes Received)
b. Special Session held June 30, 2011.
(Minutes
Received)
4. RESOLUTIONS AND
SPECIAL RECOGNITIONS.
a.
Mayor.
1. Recognition of the Huntsville Police
Department by the Lockheed Martin Corporation.
b. Council.
1. Adoption and Presentation.
11-445 a. Resolution commemorating the life of Mrs.
Margaret M. Cole. (Kling)
2. Adoption
Only.
c. Other
Special Recognitions.
d. Announcements.
5. BUSINESS WITH
OUTSIDE LEGAL REPRESENTATION.
6. PUBLIC HEARINGS.
a.
Public
hearings to be held.
1. Public Hearing on Ordinance No. 11-375A to
adopt the Revised Design and Acceptance Manual for Sanitary Sewers, March 2011
Edition.
(Set
June 9, 2011 Regular Council Meeting)
(Engineering)
2. Public Hearing on Ordinance No. 11-376A to
adopt the Revised Design and Acceptance Manual for Wastewater Pump Stations,
March 2011 Edition. (Set June 9, 2011
Regular Council Meeting) (Engineering)
3. Public Hearing on a Resolution authorizing
the City Clerk-Treasurer to assess the cost of the boarding and securing
against certain properties. (Community
Development)
4. Public Hearing on a Resolution authorizing
the City Clerk-Treasurer to assess the cost of the cutting and removing of
grass and weeds against certain properties.
(Community Development)
5. Public Hearing on a Resolution authorizing
the City Clerk-Treasurer to assess the costs of demolishing the property
located at 2851 Greenside Drive NW.
(Community Development)
6. Public Hearing on a Resolution authorizing
the demolition of an unsafe building constituting a public nuisance located at
1742 Dekathalon Way NW. (Community
Development)
b.
Public
hearings to be set.
1.
Resolution to set a public
hearing on an ordinance zoning newly annexed land lying on the north side of
Terry Drake Road and east of Adonis Road to Residence 1-A District. (August 25, 2011 Regular Council
Meeting) (Planning)
2.
Resolution to set a public
hearing on an ordinance zoning newly annexed land lying at the northeast corner
of the intersection of U.S. Highway 72 West and Christopher Drive to Highway
Business C-4 District. (August 25, 2011
Regular Council Meeting) (Planning)
3. Resolution to proceed in accordance with Ala. Code §§ 11-67-60
to 67 concerning declaration and abatement of grass/weed nuisance(s) at certain
propert(y)(ies) within the city limits and setting a public hearing thereon
for August 11, 2011. (Community Development)
7. COMMUNICATIONS AND
REPORTS.
a. Communications from the Public.
b. Reports
8. HUNTSVILLE
UTILITIES ITEMS.
a. Resolution authorizing consulting services
expenses to facilitate additional postproduction support on the HUBS Phase II
project. (PR-10057473) (Utilities:
Electric)
9. BOARD
APPOINTMENTS.
a.
Board
Appointments to be Voted on.
1. Resolution No. 11-416 to reappoint Stanley Statum
to the Huntsville Natural Gas Utility Board for a term to expire July 1,
2014. (Postponed June 23, 2011 Regular
Council Meeting) (Kling)
2. Resolution No. 11-417 to reappoint Stanley Statum
to the Huntsville Water Utility Board for a term to expire July 1, 2014. (Postponed June 23, 2011 Regular Council
Meeting) (Kling)
3. Resolution No. 11-418 to appoint Mike Culbreath
to the Huntsville Natural Gas Utility Board for a term to expire July 1,
2014. (Postponed June 23, 2011 Regular
Council Meeting) (Culver)
4. Resolution No. 11-419 to appoint Mike Culbreath
to the Huntsville Water Utility Board for a term to expire July 1, 2014. (Postponed June 23, 2011 Regular Council
Meeting) (Culver)
5. Resolution to reappoint Drew Tutt to the
Industrial Development Board for a term to expire May 27, 2017. (Nominated June 23, 2011 Regular Council
Meeting) (Kling)
b.
Board
Appointment Nominations.
1. Nomination to reappoint Mr. John Hall to
the Board of Examinations and Appeals for Construction Industries, Place 16,
for a term to expire July 1, 2014.
(Olshefski)
2. Nomination to reappoint Mr. Philip W. Bentley, Jr. to the
Health Care Authority of the City of Huntsville, for a term to expire August 3,
2017. (Kling)
10. APPROVAL OF
EXPENDITURES.
a.
Resolution authorizing the expenditures for
payment. (Finance Committee)
b.
Finance
Committee Report.
11. COMMUNICATIONS
FROM THE MAYOR.
12. COMMUNICATIONS FROM COUNCIL MEMBERS.
Councilman
Bill Kling
Councilman
Richard Showers, Sr.
Councilman
Will Culver
Councilman John Olshefski
Councilman
Mark Russell
13. UNFINISHED BUSINESS ITEMS FOR ACTION.
a. Ordinance No. 11-444 amending Ordinance No.
04-315 (Personnel Policies and Procedures Manual), as adopted and approved on
December 16, 2004 by adding Section 8.22 (PAY PROCEDURES), (A) It is the policy
of the City of Huntsville to pay employee by direct deposit on a bi-weekly
basis and in a manner so that the amount, method and timing of wage payments
comply with any applicable laws or regulations.
(Introduced June 23, 2011 Regular Council Meeting) (Administration)
14. NEW BUSINESS ITEMS FOR INTRODUCTION.
a. Introduction of an ordinance concerning the
annexation of land lying on the north and south sides of Old Highway 20, on the
east and west sides of Greenbrier Road and on the west side of Segers
Road. (Planning)
UNANIMOUS
CONSENT
15.
NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.
a.
Resolution authorizing the
Mayor to enter into an Agreement between the City of Huntsville and the Madison
County Commission for the FY 2011 Edward Byrne Memorial Justice Assistance
Grant (JAG). (Police)
b.
Resolution authorizing the
acceptance of donations. (Finance)
c.
Ordinance to amend Budget
Ordinance No. 10-679, by changing the authorized personnel strength in the
various departments and funds. (Finance)
d.
Ordinance to amend Budget
Ordinance 10-679, by changing appropriated funding within various departments
and funds. (Finance)
e.
Resolution authorizing the
Mayor to enter into an agreement with the low bidder meeting specifications as
outlined in the attached Summary of Bids for Acceptance. (Finance)
f.
Request for authorization to
advertise and fill vacated Equipment Operator III position(s), Grade 10. (Public Works)
g.
Ordinance declaring certain
equipment surplus and to be sold at auction.
(Fleet Services)
h.
Ordinance declaring fourteen
(14) bent and unusable Traffic Sign Posts as surplus and donating them to Mr.
Jackson Knight, Eagle Scout. (Traffic
Engineering)
i.
Resolution authorizing the
Mayor to sign the minor plat entitled, “A Combination Plat of Lots A-2-1A &
1B of Neighborhood Development Project”.
(Planning)
j.
Resolution authorizing the
Mayor to enter into an Agreement with Sharp Communication, Inc. for the
installation, removal and maintenance of communications equipment located in
City Vehicles as well as lightbar equipment for emergency vehicles. (ITS)
k.
Resolution authorizing the
Mayor to enter into a Renewal Agreement with Atkinson Farms for the
Lease of Farm Land in Cummings Research Park.
(Engineering)
l.
Resolution authorizing the
Mayor to enter into a Renewal Agreement with Roger Martin Farms for the Lease
of Farm Land in Cummings Research Park and the southwest corner of Capshaw Road
& Wall-Triana Highway. (Engineering)
m. Resolution authorizing the
Mayor to enter into a Renewal Land Lease Agreement with Alan Wade Murphy
and Kathleen Murphy for the Lease of Farm Land in the vicinity of the Western
Area Treatment Plant. (Engineering)
n.
Resolution authorizing the
Mayor to enter into a Renewal Agreement with McDonald Farms for the
Lease of Farm Land in Cummings Research Park.
(Engineering)
o.
Resolution authorizing the
Mayor to enter into a Renewal Agreement with Sam J. Darwin for the lease
of property from the City. (Engineering)
p.
Resolution authorizing the
Mayor to enter into an agreement with the low bidder, Miller & Miller, Inc.
for Aldridge Creek Greenway, Phase IV, Project No. 65-09-WP03. (Engineering)
q.
Resolution authorizing the
Mayor to amend the agreement with Reed Contracting Services, Inc. for 3-Lane
Access Road to Include Curb and Gutter within Cummings Research Park, Project
Nos. IAR-045-000-006 & IAR-045-000-007 and COH Project No. 65-09-RD04, as
adopted by Resolution No. 09-1019 of October 22, 2009, and amended by
Resolution No. 10-237 of March 25, 2010, and amended by Resolution No. 10-836
of October 14, 2010, by Change Order No. 3.
(Engineering)
r.
Resolution authorizing the
Mayor to amend the contract with Christopher Plumbing & Electric, Inc. for
Nance Road Widening, Project No. 65-08-RD02, as adopted by Resolution No.
09-938 of October 8, 2009, and amended by Resolution No. 11-38 of January 13, 2011, by Change
Order No. 2. (Engineering)
s.
Resolution authorizing the
Mayor to enter into an agreement with the low bidder, Hinkle Contracting
Company, L.L.C. for Redstone Gateway, Package 1D-Rail Spur
Installation/Relocation, Project. No. 65-11-SP07. (Engineering)
t.
Resolution authorizing the
Mayor to amend the agreement with SJ&L General Contractors, LLC for Balch Road Widening Improvements, Project
No. 65-04-RD03, as adopted by Resolution No. 10-235 of March 25, 2010, by
Change Order No. 1. (Engineering)
u.
Resolution authorizing the
Mayor to enter into an agreement with Garver,
L.L.C. for Engineering Design Services for North-South Connector Road Between
Huntsville-Browns Ferry Road and U.S. Highway 72, Project No. 65-11-RD01. (Engineering)
v.
Resolution authorizing the
Mayor to enter into an agreement with Land Design Solutions, Inc. for
Engineering Design Services for Holmes Avenue and Washington Street Streetscape
Improvements, Project No. 65-11-SP26.
(Engineering)
w.
Resolution authorizing the
Mayor to amend the contract with McDonald Brothers Construction, Inc. for
Cleveland Avenue Realignment, Project No. 65-09-RD06, as adopted by Resolution
No. 10-747 of September 23, 2010, by Change Order No. 1. (Engineering)
x.
Resolution authorizing
the Mayor to enter into an agreement with Norfolk Southern Corporation to
rehabilitate its portion of a rail spur serving Redstone Arsenal at Redstone
Gateway, Project No. 65-11-SP27. (Engineering)
y.
Resolution authorizing the
Mayor to enter into a Fourth Amendment to Project Diamond Agreement among the State
of Alabama, Madison County, Alabama, Toyota Manufacturing, Alabama, Inc., and
the City of Huntsville. (City Attorney)
z.
Resolution authorizing the
Mayor to execute Department of the Army Right of Entry for Survey and
Exploration to allow the Government to enter onto City owned property adjacent
to Redstone Arsenal to conduct EPA testing.
(City Attorney)
aa.
Resolution authorizing the
Mayor to enter into a Lease Agreement between the City of Huntsville and the
Von Braun Center Board of Control. (City
Attorney)
bb.
Resolution authorizing the
Clerk-Treasurer to invoke BBVA Compass Bank letter of credit no. S30507A for
Inspiration on Green Mountain Subdivision.
(City Attorney)
cc.
Resolution authorizing the
Clerk-Treasurer to invoke First Commercial Bank letter of credit no. 1108 for
Watercress Phase 1 Subdivision. (City
Attorney)
dd.
Resolution authorizing the
Clerk-Treasurer to invoke First Commercial Bank letter of credit no. 1109 for
Watercress Phase 1 Subdivision. (City
Attorney)
ee.
Resolution authorizing the
Clerk-Treasurer to invoke BBVA Compass Bank letter of credit no. S30505A for
Inspiration on Green Mountain Subdivision.
(City Attorney)
ff.
Resolution authorizing the
Clerk-Treasurer to invoke First Commercial Bank letter of credit no. 1080 for
Renaissance, Phase 2, Subdivision. (City
Attorney)
gg.
Resolution authorizing the
Clerk Treasurer to invoke RBC Bank letter of credit no. 1830 for Highland Park Subdivision. (City Attorney)
hh.Resolution authorizing the
Clerk Treasurer to invoke RBC Bank letter of credit no. SB004206 for Forest
Meadow, Phase 2 at Lake Forest Subdivison.
(City Attorney)
ii.
Resolution authorizing the
Clerk-Treasurer to invoke RBC Bank letter of credit no. 1824 for Chadwick
Pointe Subdivision. (City Attorney)
jj.
Resolution authorizing the
Mayor to enter into a revised Mutual Aid Agreement between the City of
Huntsville and Redstone Arsenal for Fire & Emergency Response
Services. (Fire & Rescue)
kk.
Resolution authorizing the
Mayor to execute a lease agreement between the City of Huntsville and the Alabama
Constitution Village Foundation for the Rocket City Beach Bash. (Administration)
ll.
Resolution authorizing the
Mayor to enter into an Agreement with the Alabama Department of Environmental
Management. (Landscape Management)
mm.
Resolution authorizing the
acceptance of a $20,084.99 grant from the
Alabama
Department of Homeland Security. (Emergency
Management)
nn. Resolution authorizing the
acceptance of a $35,000.00 grant from the
Alabama Department of Homeland Security. (Emergency Management)
oo. Resolution authorizing the City
Attorney to settle the lawsuit entitled J.E. Lowery and Doris Akin,
individually and as Administrators of the Estates of Leroy Lowery and Dora M.
Lowery, Circuit Court for Madison County, Case No. 2009-1249-JPS. (City
Attorney)
pp. Resolution authorizing
application of FTA Section 5309 State of Good Repair Grant through Grants.gov. (Parking & Public Transportation)
qq. Resolution authorizing the
Mayor to enter into an agreement between the City of Huntsville and Kelly
Schrimsher. (Administration)
rr.
Resolution authorizing the
Mayor to enter into Modification No. 3 to the Supplemental Development Agreement
TIF5 Series 2010-B between the City of Huntsville and LW Redstone Company, LLC,
as adopted and approved by Resolution No. 10-892 on October 28, 2010, as
amended by Modification No. 1 on May 12, 2011, and as amended by Modification
No. 2. on June 23, 2011. (City Attorney)
ss. Resolution authorizing the
Mayor to enter into an Agreement to Purchase among the City of Huntsville,
Mahaffey Family Partnership, Ltd., and Martha Jo Mahaffey Irrevocable
Testamentary Trust for the E-W Connector Road. (Engineering)
16. LEGAL
DEPARTMENT ITEMS/TRANSACTIONS.
a.
Vacation of Easements
1.
Ordinance authorizing the
vacation of a 5-foot Utility and Drainage Easement, Lot 16, Block 5, Rolling
Meadows Subdivision, Plat Book 4, Page 68.
(3309 Buttrey Drive: Egglestone)
b.
Vacation of rights-of-way
None
c.
Deeds
for acceptance
None
d.
Routine
bond satisfactions
None
e.
Liquor
bond mortgages.
None
17. NON-ROSTER
COMMUNICATIONS FROM THE PUBLIC.
18. ADJOURN.