Revised: 10-06-09   (4:00 p.m.)

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD OCTOBER 8, 2009 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

1.   INVOCATION.

 

      Reverend Alice Syltie

      Unitarian Universalist Church                       

 

2.   PLEDGE OF ALLEGIANCE.

 

 

3.   APPROVAL OF MINUTES

 

a.    Regular Meeting held September 24, 2009.

(Minutes Received)

                                                                     

4.   RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.    Mayor.

 

1.    Presentation by Sarah Savage, CEO of Leadership Huntsville, and Connect Class  9.

 

            b.   Council.

 

1.    Adoption and Presentation.

                 

            2.   Adoption Only.

 

a.    Resolution congratulating Pastor Harold Goodloe upon his 19th Anniversary Celebration as a minister and 7th year as Pastor of New Life Church, located at 4906 Blue Spring Road, Huntsville, Alabama, to be held on October 10, 2009.  (Showers)

 

 

b.    Resolution congratulating Dr.  Mary Ruth Yates upon her retirement from Huntsville Board of Education to be held at the Marriott Hotel-Huntsville on October 22, 2009.  (Showers)  

c.    Resolution congratulating Ms. Carolyn Holden Lucas upon her retirement of 38 years from U.S. Army, Department of Defense.  (Culver/Showers)

 

                  c.   Other Special Recognitions.

           

                  d.   Announcements.

 

      5.   BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

 

      6.   PUBLIC HEARINGS.

 

a.    Public hearings to be held.

 

1.    Public hearing for suspension of licensure for Skate Corporation.  (Set September 24, 2009 Regular Council Meeting)  (Clerk Treasurer)

 

 

2.    Public hearing for suspension of licensure for Floored LLC.  (Set September 24, 2009 Regular Council Meeting)  (Clerk Treasurer)

 

           

3.    Public hearing for suspension of licensure for Dan McAllister.  (Set September 24, 2009 Regular Council Meeting) (Clerk Treasurer)

 

 

4.    Public hearing for suspension of licensure for Usha K. Nuthi.  (Set September 24, 2009 Regular Council Meeting) (Clerk Treasurer)

 

b.    Public Hearings to be Set

 

 

            7.   COMMUNICATIONS AND REPORTS.

 

            a.   Communications from the Public.

 

            b.   Reports

     

     

 

 

 

 

 

 

 

8.   HUNTSVILLE UTILITIES ITEMS.

 

a.    Resolution authorizing the purchase and installation of steel for the future County Line Substation. (WBS#S1E-COUNTYLINE.STLL, Order #30000021)  (Utilities:  Electric)

 

 

b.    Resolution authorizing the purchase and installation of 85 voltage reduction boards.  (WBS#S2E-VOLTAGERED.0004, Order #30000022, PR#10003783) (Utilities:  Electric)

 

 

c.    Resolution authorizing the installation of 3770’ of 3-phase feeder distribution line to a new COH road right-of-way. (WBS#NBF-09080002.E.MN, Order #30000111) (Utilities: Electric)

 

 

d.    Resolution authorizing the contract for SAP/HUBS support/maintenance.  (PR#0010002581) (Utilities: Electric)  

 

 

e.    Resolution authorizing the contract for Basis/Oracle and ABAP support. (PR#10004035) (Utilities: Electric)

 

 

f.     Resolution authorizing the Mayor to execute and agreement with TVA allowing the participation in the Time Differentiated Hours Use of Demand (TD HUD) Pilot Rate. (Utilities: Electric)

 

 

g.    Resolution authorizing the installation of 5,862 feet of 6 inch PE pipe to serve a new school.  (WBS# NBF-09080002.G.MN)  (Utilities:  Gas)

 

      9.   BOARD APPOINTMENTS.

 

a.    Board Appointments to be Voted on.

 

1.    Resolution to reappointment Mr. Jesse T. Horton to the City Tree Commission for a term to expire October 8, 2011.  (Nominated September 24, 2009 Regular Council Meeting) (Kling)

 

 

2.    Resolution to appoint Mr. Burt Webster for appointment to the City Tree Commission for a term to expire October 8, 2011. (Nominated September 24, 2009 Regular Council Meeting)  (Kling)

 

 

3.    Resolution to appoint Mr. Steve Wilson to the Huntsville Airport Authority for a term to expire October 23, 2015. (Nominated September 24, 2009 Regular Council Meeting)  (Moon)

 

 

                  4.   Resolution to appoint Dr. Carl Gessler to the Huntsville Airport Authority                                        for a term to expire October 23, 2015. (Nominated September 24, 2009                                                 Regular Council Meeting)  (Showers)

 

b.    Board Appointment Nominations.                                                                                           

 

10.  APPROVAL OF EXPENDITURES.

 

a.    Resolution authorizing the expenditures for payments.  (Finance Committee)

 

b.    Finance Committee Report.

 

1.    Ordinance to amend Budget Ordinance No. 09-826, amending the budget for the Von Braun Center Renovation project.  (Finance)

 

 

2.    Resolution authorizing the Mayor to enter into an agreement with Vratsinas Construction Company with Architectural Support from Matheny Goldmon Architects for the renovation of the Von Braun Center Concert Hall, East/West Hall and Arena.  (Kling/Culver)

 

 

3.    Ordinance to amend Budget Ordinance No. 09-826, amending the budget for the Art Museum Renovation project.  (Finance)

 

 

4.    Resolution authorizing the Mayor to enter into an agreement with EMJ Corporation for the Art Museum Expansion Project.  (Kling/Culver)

 

11.       COMMUNICATIONS FROM THE MAYOR.

 

 

 

 

 

 

 

 

 

12.       COMMUNICATIONS FROM COUNCIL MEMBERS.

                    

            Councilman Showers

            Councilwoman Moon

            Councilman Kling

            Councilman Culver

            Councilman Russell

 

  13.     UNFINISHED BUSINESS ITEMS FOR ACTION.

 

a.    Ordinance No. 09-875, concerning the annexation of land lying on the north side of Billy Lee Road and east of Old Big Cove Road.  (Introduced September 24, 2009 Regular Council Meeting)  (Planning)

 

 

b.    Ordinance No. 09-876, to increase the members of the City of Huntsville Museum Board.  (Introduced September 24, 2009 Regular Council Meeting)  (Russell)

 

  14.        NEW BUSINESS ITEMS FOR INTRODUCTION.

 

 

  15.     NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.    Ordinance declaring certain equipment surplus and to be sold at auction.  (Public Works)

 

 

b.    Resolution authorizing the Clerk-Treasurer to invoke Regions Bank letter of Credit no. 55103307 for Sanctuary Cove Subdivision.  (City Attorney)

 

 

c.    Resolution authorizing the Clerk-Treasurer to invoke Wachovia Bank letter of Credit no. SM222511W for Oakhurst Place Subdivision.  (City Attorney)

 

 

d.    Resolution authorizing the Clerk-Treasurer to invoke Colonial Bank letter of Credit no. 029915 for Ashtyn Manor Subdivision.  (City Attorney)

 

 

e.    Resolution authorizing the Clerk-Treasurer to invoke Rensant Bank letter of Credit no. 2882 for Legacy Cove Subdivision.  (City Attorney)

 

 

 

f.     Resolution authorizing eminent domain proceedings for a right of way, three temporary construction easements, and a permanent utility drainage easement to a parcel of land for the Governor’s Drive II Improvement Project.  (Wade Russell)  (City Attorney)

 

 

g.    Resolution authorizing the eminent domain proceedings for a fee simple title to a parcel of land for the Church Street Improvement Project.  (SC Investments, LLC)  ( City Attorney)

 

 

h.    Resolution authorizing the City Attorney to settle the claim of John Hamlett, Claim No. FY09-104.  (City Attorney)

 

 

i.      Resolution authorizing the City Attorney to settle the claim of Mattie B. Patton, Claim No. FY09-92.  (City Attorney)

 

 

j.      Resolution authorizing the City Attorney to settle the lawsuit styled Deborah Miller-Matthews v. Wesley C. Little, et al., Civil Action No. CV2009-900370.  (City Attorney)

 

 

k.    Resolution authorizing the City Attorney to settle the lawsuit entitled Larry M. Bevil v. City of Huntsville, in the United States District Court for the Northern District of Alabama, Case No. CV-08-S-1846.  (City Attorney)

 

 

l.      Resolution authorizing the Mayor to enter into an agreement with the U.S. Immigration and Customs Enforcement to accept overtime funding reimbursements for joint operations/investigations.  (Police)

 

 

m.  Request for authorization to advertise and fill two Traffic Signal Technician I, Grade 13 positions.  (Traffic Engineering)

 

 

n.    Resolution authorizing the Mayor to enter into a Construction Agreement between the State of Alabama (acting through the Alabama Department of Transportation) and the City of Huntsville and Madison County for construction program for SR-255 (Research Park Boulevard) from south of Dan Tibbs Road to SR-53 & Martin Luther King Boulevard to north of SR-53.  (Planning)

 

 

o.    Ordinance to re-appropriate the balance of certain fiscal year 2009 appropriations for the General Funds related to grant programs.  (Finance)

 

 

p.    Ordinance to re-appropriate the balance of the fiscal year 2009 appropriations for certain capital related funds.  (Finance)

 

 

q.    Resolution authorizing the acceptance of donations.  (Finance)

 

 

r.     Ordinance to amend Budget Ordinance No. 09-826, by changing the authorized personnel strength within the various departments.  (Finance)

 

           

s.    Resolution authorizing the Mayor to enter into an agreement with the low bidder meeting specifications as outlined in the attached Summary of Bids for Acceptance.  (Finance)

 

 

t.      Resolution authorizing the Mayor to execute an application for the City’s excess workers compensation insurance with Safety National Casualty Corporation for the coverage period beginning October 1, 2009.  (Human Resources)

 

 

u.    Resolution authorizing the Mayor to enter into a modification to the renewal agreement between the City of Huntsville and Blue Cross Blue Shield of Alabama for administration services for the City’s group health plans.  (Human Resources)

 

 

v.    Resolution authorizing the Mayor to enter into an agreement with the low bidder, SJ&L   General Contractors, L.L.C. for  Stanford Drive and Auburn Drive Drainage   Improvements, Project  No. 65-09-DM07.  (Engineering)

                                                

 

w.   Resolution authorizing the Mayor to enter into an agreement with the low bidder,   Christopher Plumbing & Electric, Inc. for Nance Road Widening, Project No. 65-08-RD02.  (Engineering)                    

                                               

 

x.    Resolution authorizing the Mayor to enter into an agreement with Florence & Hutcheson, Inc. for Engineering Design Services for Beadle Lane Widening, Project No. 65-09-RD07.  (Engineering)

                                                                                                           

 

y.    Resolution authorizing the Mayor to modify the agreement with Malcolm Pirnie, Inc. for  additional services for Pinhook Creek Watershed Flood Mitigation, Project  No. 65-06- DR04, by Modification No. 2.  (Engineering)

 

 

z.    Resolution authorizing the Mayor to enter into an agreement with Goodwyn, Mills and   Cawed, Inc. for Engineering Design Services for  Aldridge Creek Greenway, Phase IV,  Project No. 65-09-WP03.  (Engineering)                            

 

 

aa. Resolution authorizing the Mayor to modify the agreement with Volkert & Associates, Inc.   for Appraisal Review, Negotiation, Relocation and Project Management Services for the Widening and Realignment of Church Street, Phase II, State Project No. STPHV-8450(600) & City Project No. 65-05-RD13, by Modification No. 1.  (Engineering

 

 

bb. Resolution authorizing the Mayor to enter into an agreement with Environment, L.L.C. for the purchase of property for construction of Fire Station #18 on Greenbrier Road, Project No. 65-09-SP29.  (Engineering)

 

 

cc.  Resolution authorizing the Mayor to enter into an agreement with OMI, Inc.  

                        for Construction Materials Testing Services for Big Cove WWTP 2009                                Plant Improvements, Project No. CS-010307-11-03 & COH Project No.                               65-07-SRF-3.  (Water Pollution Control)

 

 

dd. Resolution authorizing the Mayor to amend the contract with B. H. Craig Construction Company, Inc. for Aldridge Creek WWTP Improvements-Rebid, Project No. CS-010- 307-11-02, by Change Order No. 2. (Water Pollution Control)0

 

 

ee. Resolution authorizing the Mayor to modify the agreement with Johnson & Associates, Inc. for Engineering  Construction Administration Services for Taylor Road Extension, Project No.  65-08-RD10, by Modification No. 1.  (Public Works)                

 

 

ff.    Resolution authorizing the Mayor to enter into Lease Agreement between the City of Huntsville and Huntsville Young Professionals for “Nightmare on Clinton Street”.  (Parking & Public Transit)

 

 

  16.     LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.         Vacation of Easements

 

                                    1.         Ordinance authorizing the vacation of a portion of a 35-foot                                      Utility and Drainage Easement, Lot 28, Replat of Riverwoods                                   Subdivision, Document No. 20070130000066150.  (125                                            Swan Pond Dr.: Mateo-Sullivan)

 

b.         Vacation of rights-of-way

           

                                    1.a.      Resolution consenting to the vacation of 40-feet of Taylor                                                     Road Right-of-way, Hampton Cove Wal-Mart Development,                                                  Plat Book 1041, Page 1053.  (Sutton Road & Hwy 431).

 

 

                                    1.b.      Ordinance authorizing the vacation of 40-feet of Taylor                                              Road Right-of-way, Hampton Cove Walmart Development,                                       Plat Book 1041, Page 1053.  (Sutton Road & Hwy 431).

 

c.         Deeds for acceptance

 

 

MERIDIAN STREET PHASE II

PROJECT NO.: 65-01-RD02

 

                        1.        Parcel # 10                   Hendricks Commercial Properties, LLC

                                   U & D Easement           Acquired 08/13/2009

 

 

MERIDIAN STREET PHASE II

PROJECT NO.: STPOA-8539(001)

                 

                  2.         Parcel # 10                       Hendricks Commercial Properties, LLC

                                    U & D Easement                           Acquired 08/13/2009

 

 

WESTERN AREA INTERCEPTOR SEWER EXTENSION (B&W)

PROJECT NO.: 65-07-SS07

 

            3.         Parcel # 33                                         Ready Mix USA, INC

                                   Sanitary Sewer Easement &              Acquired 09/09/2009   

                                   Temporary Construction Easement   

                       

 

 

           

 

d.         Routine bond satisfactions

 

 

                                    None.

 

 

e.         Liquor bond mortgages

 

 

                                    None.

                                   

 

         17.    NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

                  a.               City Council Election

 

                                    President                              

                                    President Pro Tem              

                                    Third Presiding Officer       

 

                        City Council Committee Elections

 

            b.         A member of the Council shall be elected by the Council to serve as its                       representative to the City of Huntsville Planning Commission.  The same                         member shall serve as the Council’s representative to the Metropolitan                              Planning Commission. 

 

 

            c.         A member of the Council shall be elected by the Council to serve as its                       representative to the Research Park Board.  

 

 

            d.         A member of the Council shall be elected by the Council to serve as its                       representative to the Historic Preservation Commission. 

     

 

 

 

 

 

 

 

 

 

 

 

                  The Council President shall make appointments and assignments of                          Council members to represent the President and Council on the following                       boards, committees, and commissions:

 

                                    1.         Top of Alabama Regional Council of Governments

                                                2– appointments 

 

 

                        2.         Community Action Agency of Huntsville/Madison and                                                           Limestone Counties, Inc.

      1– appointment   

 

 

3           Advisory Commission on Accessibility

      1– appointment  (City Council President or his designee) 

 

 

                  4.         City of Huntsville Insurance Committee

2     – appointments 

 

                  5 .        Chairperson of the Finance Committee and one other                                                     member of the Council as Vice Chairperson of the Finance                               Committee.  

 

 

         18.    ADJOURN.