Revised: 04-14-09 (6:00 p.m.)
AGENDA FOR THE
TO BE HELD APRIL 16, 2009 AT 6:00 P.M.
IN THE CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Councilman
Will Culver
District
Five Representative
2. PLEDGE OF
ALLEGIANCE.
Boy Scout
Troop 102
Mr. Vern
Spearman, Scoutmaster
3. APPROVAL OF
MINUTES
a. Regular
Meeting held March 26, 2009.
(Minutes
Received)
4. RESOLUTIONS
AND SPECIAL RECOGNITIONS.
a. Mayor.
1. Recognition of Carolyn Snoddy and
Anthony Lewis placing seventh and fourth, with more than 2,000 competing,
during the Special Olympics World Games held in Boise, Idaho.
2. Recognition
of Kerron Johnson of
3. Recognition
of Trevor Lacey of
4. Recognition
of Brian Walker of
b. Council.
1. Adoption and
Presentation.
a. Resolution
commemorating the life of Mr. Burney “Red” Battle. (Culver)
2. Adoption
Only.
c. Other
Special Recognitions.
1. Certificates of Recognition presented to
the City’s 12 & under Northern All Stars Basketball Program, 2008 – 2009
District Champions/State Runner-up competition.
(Showers/Culver)
d. Announcements.
1. Presentation by the
5. BUSINESS
WITH OUTSIDE LEGAL REPRESENTATION.
6. PUBLIC
HEARINGS.
a. Public
hearings to be held.
b. Public
Hearings to be Set
1. Resolution
to set a public hearing on an ordinance rezoning land lying west of Bell Road
and on the north and south sides of Bell Manor Drive from Residence 1-B
District to Residence 2 District. (May 28,
2009 Regular Council Meeting) (Planning)
2. Resolution
to set a public hearing on an ordinance zoning newly annexed land lying on the
north side of Hartside Road and west of Taylor Road to Residence 1-A
District. (May 28, 2009 Regular Council
Meeting) (Planning)
3. Resolution
to set a public hearing on an ordinance zoning newly annexed land encompassing
4. Resolution
to set a public hearing on an ordinance zoning newly annexed land lying on the
east side of U.S. Highway 431 South and south of Wade Road to Highway Business
C-4 District. (May 28, 2009 Regular
Council Meeting) (Planning)
7. COMMUNICATIONS
AND REPORTS.
a. Communications
from the Public.
b. Reports
8.
a. Resolution
authorizing the purchase of Network Storage Devices (SAN), Exchange Email Archiving
software, and backup software/servers for entire network. (PR 031709-rjm-02) (Utilities: Electric)
b. Resolution
authorizing the Mayor to execute an Amendatory Agreement among the City of
Huntsville, Vulcan Construction and TVA to extend the Flat Price Interruptible
Power (FPI) Contract with Vulcan Construction Materials thru the month of
September 2009 (Utilities: Electric)
c. Resolution
authorizing the Mayor to execute a Reimbursement Agreement between the City of
9. BOARD
APPOINTMENTS.
a. Board
Appointments to be Voted on.
1. Resolution to reappoint Mr. Paul Pate
to the Madison County Mental Retardation Board for a term to expire April 1,
2015. (Nominated March 26, 2009 Regular
Council Meeting) (Russell/Culver)
b. Board
Appointment Nominations.
1. Nomination to appoint Mr. Richard Trice
to the Huntsville Land Trust Board of Trustees for a term to expire December
31, 2010. (Russell)
2. Nomination to reappoint Mr. Hundley
Batts to the Industrial Development Board for a term to expire May 27, 2015. (Moon/Kling)
3. Nomination to reappoint Mr. Mike
Segrest to the Industrial Development Board for a term to expire May 27,
2015. (Moon/Kling)
4. Nomination to reappoint Mr. Byrom
Goodwin to the Huntsville-Madison County Mental Health Board for a term to
expire April 1, 2015. (Moon)
5. Nomination to reappoint Ms. Joann
Moorman to the Huntsville-Madison County Mental Health Board for a term to
expire April 1, 2015. (Moon)
6. Nomination to reappoint Ms. Elizabeth
Smith to the Huntsville-Madison County Mental Health Board for a term to expire
April 1, 2015. (Moon)
10. APPROVAL OF
EXPENDITURES.
a. Resolution authorizing the expenditures
for payments. (Finance Committee)
b. Finance
Committee Report.
11. COMMUNICATIONS
FROM THE MAYOR.
12. COMMUNICATIONS
FROM COUNCIL MEMBERS.
Councilman Showers
Councilwoman
Moon
Councilman
Kling
Councilman
Culver
Councilman
Russell
13. UNFINISHED
BUSINESS ITEMS FOR ACTION.
a. Ordinance
No. 09-292, an amendment to Ordinance No. 04-315, Personnel and Policies and
Procedures Manual, Section 8.21; Section 14.7(C); Section 22.14(C) (1) and
Section 22.14.(D)(1). (Introduced March
26, 2009 Regular Council Meeting) (Human
Resources)
14. NEW BUSINESS
ITEMS FOR INTRODUCTION.
a. Introduction
of an Ordinance to change a Street Name (1) From Johns Road to Old Monrovia
Road (2) from Old Monrovia Road to Old Dry Creek Road (3) Unnamed road to Old
Monrovia Road and (4) Unnamed road to Country Day Lane. (Planning)
b. Introduction
of an ordinance concerning the annexation of land lying on the south side of
University Drive, east of Slaughter Road and north of Castle Drive. (Planning)
c. Introduction
of an amendment to Ordinance No. 89-79 Pay Plan Ordinance. (Administration).
15. NEW BUSINESS
ITEMS FOR CONSIDERATION OR ACTION.
a. Resolution
authorizing the City Attorney to settle the claim of Ian Puckett, Claim No.
FY07-123. (City Attorney)
b. Resolution
authorizing the Clerk Treasurer to invoke Compass Bank subdivision improvements
letter of credit no. S29033A for
c. Resolution
authorizing the Clerk Treasurer to invoke Regions Bank sidewalk letter of
credit no. 55101261 for Valley Cove Subdivision. (City Attorney)
d. Resolution
authorizing the Mayor to enter into a Cost Reimbursement Agreement for
$21,000.00 with the Northeast Alabama Traffic Safety Office for traffic
enforcement duties. (Police)
e. Ordinance to
declare certain equipment as surplus and to be donated. (General Services)
f. Resolution
authorizing the Mayor to enter into a contingent Prize Indemnification Contract
with SCA Promotions, Inc. (Recreation
Services)
g. Resolution
authorizing use of a Standardized Instructor Agreement for instructors at City
Recreation Centers. (Recreation
Services)
h. Ordinance
declaring certain equipment as surplus and to be sold at auction. (Public Works)
i. Resolution
authorizing the Mayor to enter into an agreement with OMI, Inc., for the
preparation and submission of a mitigation banking instrument for the
development of a wetland mitigation bank at the Goldsmith Schiffman Nature
Preserve. (Landscape Management)
j. Resolution authorizing the acceptance
of donations. (Finance)
k. Resolution
authorizing the Mayor to enter into an agreement with Building Construction
Associates Inc., with Architectural Support from Matheny Goldmon Architects for
the renovation of the Von Braun Center Prep Kitchen. (Finance)
l. Resolution
authorizing the Mayor to enter into agreement with the low bidders meeting
specifications as outlined in the attached Summary of Bids for Acceptance. (Finance)
m. Ordinance to
amend Budget Ordinance No. 08-1233, by changing appropriated funding within
various departments and funds. (Finance)
n. Resolution
authorizing the fund balances of the General Fund as of October 1, 2008.
(Finance)
o. Resolution
authorizing the Mayor to enter into an agreement with the low bidder, SJ&L
General Contractor, L.L.C. for Big
p. Resolution
authorizing the Mayor to enter into an agreement with Tetra Tech, Inc. for Engineering Services for Beaver Dam Creek
Surveying Services-North of Browns Ferry Road Burgreen Road, Project No. No.
65-09-SS03. (Engineering)
q. Resolution
authorizing the Mayor to enter into an agreement with Tetra Tech, Inc. for Engineering Design Services for Sanitary
Sewer Relocation Project – S.R.
r. Resolution
authorizing the Mayor to enter into a Reimbursable Agreement with the
Alabama Department of Transportation for
Relocation of Utility Facilities on Private or Public Right-of-Way Work for
project north of Nick Fitchard Road to south of Jeff Road on S. R. 53, Project
Nos. STPAA-388(09) & 65-09-SS04.
(Engineering)
s. Resolution
authorizing the Mayor to modify the agreement with Barge, Waggoner, Sumner
& Cannon, Inc. for
t. Resolution
authorizing the Mayor to enter into an agreement with Tetra Tech, Inc. for Engineering Design & Construction
Administration Services for Meridian Street Widening from Pratt Avenue to Oakwood Avenue, Project
Nos. 65-09-SS05 &
STPHV-8539(600).
(Engineering)
u. Resolution
authorizing the Mayor to enter into an agreement with Holder Properties of
Alabama, Ltd. for Stormwater Detention Facility Maintenance. (Engineering)
v. Resolution
authorizing the Mayor to amend the contract with Sutton Contracting, Inc. for
w. Resolution
authorizing the Mayor to amend the contract with Reed Contracting Services,
Inc., for resurfacing residential streets 2009, Phase V, Project No.
65-08-RR08, by Change Order No. 1.
(Engineering)
16. LEGAL
DEPARTMENT ITEMS/TRANSACTIONS.
a. Vacation of Easements
1.
Ordinance authorizing the
vacation of a 25-foot Utility and Drainage Easement, Lots 99-102, Renaissance
Phase II, Document No. 20070529000377370.
(Jeff Benton Development;
2. Ordinance
authorizing the vacation of two 5-foot Utility and Drainage Easements, Lot 35,
Block 12, Jones Valley Estates, Fifteenth Addition, Plat Book 7, Page 92
(Wilson; 5805 Macon Drive).
b. Vacation of rights-of-way
1.
Resolution
consenting to the vacation of Utility and Drainage Easements and Rights-of-way,
Lots 1-19, Block 2, Lot 1, Block 3, Lots 1-5, Block 4, Sanderson
Subdivision (Erskine Street, Austin Avenue, Tatom Street).
2. Ordinance
authorizing the vacation of
Utility and Drainage Easements and Rights-of-way, Lots 1-19, Block 2, Lot 1, Block 3, Lots 1-5, Block 4, Sanderson
Subdivision (Erskine Street, Austin Avenue, Tatom Street).
c. Deeds for acceptance
PROJECT NO.: STPHV-8540 (600)
1. Tract # 19 STEPHANIE
J. ELLIOTT n/k/a STEPHANIE ELLIOTT-HAYGOOD, and husband, JOHN HAYGOOD
Acquired
02/20/2009
2. Tract # 23 RONALD
CHESSER, a married man, and JERRY CHESSER, a single man
Acquired
02/27/2009
3. Tract # 58 PRESTON
L. JETT and wife, DOROTHY JETT
Acquired
02/24/2009
PROJECT NO.: STPOA-4500(213)
4. Tract # 1 REVEREND
ROBERT J. BAKER, S.T.D., Bishop of
Acquired
05/22/2008
PROJECT NO.: 65-08-TI01
5. Parcel B CHARLES
S. ROBERTS, JR., a married
Grant of Right-of-Way and man
Temporary Construction Easement Acquired 03/06/2009
6. Parcel B CHARLES
S. ROBERTS, JR., a married
Grant of Landscape, Utility, man
Drainage and Sidewalk Easements Acquired 03/06/2009
CHERRY STREET SIDEWALK PROJECT
PROJECT NO.: 65-08-SW02
7. Parcel 1 ENORRIS
JOHNSON and wife,
Sidewalk Easement ELIZABETH
JOHNSON
Acquired
02/06/2009
LITTLE
PROJECT NO.: STPTE-TE05(940)
8. Parcels 30, 31, 32 LENORA ANN
SUBLETT, individually,
and
as Personal Representative of the ESTATE OF ROBERT L. SUBLETT, deceased
Acquired
02/19/2009
9. Parcels 30, 31, 32 LENORA ANN SUBLETT, individually,
Easement for Water
and Gas Lines and as
Personal Representative of the
Currently
installed East of Little Cove ESTATE
OF ROBERT L. SUBLETT,
Right of Way deceased
Acquired 02/19/2009
10. Parcel 38 J.W. NEIGHBORS, INC., an Alabama Corporation
Acquired
01/27/2009
11. Parcel 39 ANNE J. JAGGER, a widow
Acquired
02/04/2009
PROJECT NO.: 65-06-DM06
12. Grant of Easement BETTY RAY, a widow
Acquired
06/02/2006
8402 WHITESBURG DRIVE DRAINAGE
PROJECT NO.: 65-07-DM02
13. Grant of Easement JAY H. PRATT, a single man, and
JESSICA
R. PRATT, a single woman
Acquired
10/07/2006
PROJECT NO.: 65-07-DM01
14. Grant of Easement JANET E. MARCHAND, a single woman
Acquired 10/06/2006
TWELVE STONES S/D THIRD ADDITION
15. Lot 205 RAGAN
AND CO., LLC, an
Grant of
Easement limited
liability company
Acquired 01/18/2005
16.
Grant of
Easement L.
SCHRADER
Acquired 12/16/2004
PROJECT NO.: 65-06-SS06
17. PARCEL 1 JACK
T. CLIFT and wife, LILLIAN S.
Corrective
Grant of Easements CLIFT
Acquired 03/12/2009
EXPLORER BOULEVARD EXTENSION
18. U & D
Easement Street
Side Communities, Inc.
Acquired 04/08/2009
JONES VALLEY ESTATES
FIFTEENTH ADDITION
19. 10-foot U& D
Easement W.
Weldon Wilson and Elaine C. Wilson, as Co-Trustees of the
Trust,
dated November 8, 2005
Acquired
3/30/09
UAH EASEMENT
SANDERSON SUBDIVISION
20. U & D Easement The Board of Trustees
of the University
of
Acquired
4/10/09
d. Routine bond satisfactions
None.
e. Liquor bond mortgages
None.
17. NON-ROSTER COMMUNICATIONS FROM THE
PUBLIC.
18. ADJOURN.