Revised: 10-07-08 (2:30
p.m.)
AGENDA FOR THE
TO BE HELD OCTOBER 9,
2008 AT 6:00 P.M.
IN THE CITY COUNCIL CHAMBERS
CALL TO ORDER.
1. INVOCATION.
Dr. Richard
Showers, Sr.
Representative,
District One
2. PLEDGE OF
ALLEGIANCE.
3. APPROVAL OF
MINUTES
a. Regular
Meeting held September 25, 2008.
(Minutes
Received)
4. RESOLUTIONS
AND SPECIAL RECOGNITIONS.
a. Mayor.
b. Council.
1. Adoption and
Presentation.
2. Adoption
Only.
c. Other Special
Recognitions.
d. Announcements.
5. BUSINESS
WITH OUTSIDE LEGAL REPRESENTATION.
a. Executive session to discuss
pending litigation. (Legal)
6. PUBLIC
HEARINGS.
a. Public
hearings to be held.
1. Public
hearing on a resolution authorizing the City Clerk Treasurer to assess the cost
of cutting and removing of grass and weeds against certain properties. (Community Development)
2. Public
hearing on a resolution authorizing the City Clerk Treasurer to assess the
costs of demolishing the property located at
3. Public
hearing for Cherie M. Capesius and John C. Capesius d/b/a Blue Heron Auto
Rental to operate one (1) limousine in the City of Huntsville. (Set September 25, 2008 Regular Council
Meeting) (Parking and Public Transit)
b. Public
Hearings to be Set
1. Resolution
to set a public hearing on an ordinance rezoning land lying on the south side
of Harris Road and north side of Millennium Drive from Residence 2-B District
to Residence 2-A District. (November 20,
2008 Regular Council Meeting) (Planning)
2. Resolution
to set a public hearing on an ordinance zoning newly annexed land lying on the
east and west sides of Schiffman Road and south of Terry Drake Road to
Residence 1-A District, Residence 1-B District, Residence 2 district, and
Residence 2-B District. (November 20,
2008 Regular Council Meeting) (Planning)
3. Resolution
to set a public hearing on an ordinance rezoning land lying generally along the
west side of King Drake Road and north of Caldwell Land from Residence 1-A
District to Planned Development Housing
District, LUI Rating 37. (November 20,
2008 Regular Council Meeting) (Planning)
4. Resolution
to set a public hearing on an ordinance amending the approved layout plan for
the Timbers Edge Second Addition Planned Development to add property to the
Planned Development resulting in four additional residential units and amending
the Unified Control Agreement to add a new property owner. (November 20, 2008 Regular Council Meeting)
(Planning)
7. COMMUNICATIONS
AND REPORTS.
a. Communications
from the Public.
b. Reports
8.
a. Resolution
authorizing the emergency replacement of 2 regulators that failed on 11/30/2007
and also for the repair of 1 transformer at the Automatic Electric Substation.
(W.O. 27191-E) (Utilities: Electric)
b. Resolution
authorizing the relocation of lines along the west side of Memorial Parkway
between Vermont Rd. and Lily Flagg Rd. due to an ALDOT road project. (W.O. 27943-G) (Utilities: Electric)
c. Resolution
authorizing the installation of 6425’ of primary underground distribution
system to provide service to a new 18 building apartment complex on Continental
Dr. in Madison, AL. (W.O. 27956-N) (Utilities:
Electric)
d. Resolution
authorizing the installation of 62 Town & Country street lights to provide
proper lighting to a new subdivision on
e. Resolution
authorizing the implementation of a new engineering design solution including
software, support, and consulting services.
(W.O. 28056-G) (Utilities:
Electric)
f. Resolution
authorizing the purchase of hardware and maintenance agreements to the
Huntsville Utilities’ network facilities.
(P.R. 091608-rjm01) (Utilities:
Electric)
g. Resolution
authorizing the replacement of the chain link fence at the Big Cove Primary
Substation at 6736 Hwy 431 South. (P.R.
JW082908-01) (Utilities: Electric)
h. Resolution
authorizing the installation of 1700’ of 6” PE pipe, and 1400’ of 2” PE pipe
for
i. Resolution
authorizing the cost of emergency repairs in the pump room at the South Parkway
Water Treatment Plant. (W.O.
1-07623-E08-17-52) (Utilities: Water)
j. Resolution
authorizing the installation of water tank fencing. (W.O. 1-07682-E08-18-52) (Utilities: Water)
9. BOARD
APPOINTMENTS.
a. Board
Appointments to be Voted on.
1. Resolution to reappoint Ms. Martha Jo
Smith to the Huntsville Tree Commission for a term to expire October 8,
2010. (Nominated September 25, 2008
Regular Council Meeting) (Kling)
b. Board
Appointment Nominations.
1. Nomination of Dr. Oscar Maxwell, to the
Museum Board for a term to expire August 13, 2014. (Showers/Moon)
10. APPROVAL OF
EXPENDITURES.
a. Resolution authorizing the expenditures
for payments. (Finance Committee)
b. Finance
Committee Report.
11. COMMUNICATIONS
FROM THE MAYOR.
12. COMMUNICATIONS
FROM COUNCIL MEMBERS.
Councilman
Showers
Councilwoman
Moon
Councilman
Kling
Councilman
Russell
Councilman Watson
13. UNFINISHED
BUSINESS ITEMS FOR ACTION.
a. Ordinance No.
08-910, concerning the annexation of land lying on the north side of
b. Ordinance
No. 08-911, concerning the annexation of land lying on the north side of
Olmstead Road and on the east side of
c. Resolution authorizing payment in the
amount of $33,635 to the Huntsville Board of Education for capital
expenditures, pursuant to Resolution No. 97-566, adopted on August 14, 1997,
which requires lease revenue received from the Colonial Bank property to be
used for capital improvements in the public schools. (Postponed September 25,
2008 Regular Council Meeting till October 9, 2008 Regular Council Meeting) (Finance)
14. NEW BUSINESS
ITEMS FOR INTRODUCTION.
a. Introduction
of an ordinance concerning the annexation of land lying on the north side of
Haden Road and west of Old Big Cove
Road. (Planning)
15. NEW BUSINESS
ITEMS FOR CONSIDERATION OR ACTION.
a. Resolution
authorizing the Mayor to enter into a lease agreement with Drake and Harlan
Properties. (Police)
b. Request for
authorization to advertise and fill vacated Equipment Operator III, Grade
10. (Public Works)
c. Resolution
authorizing the Mayor to enter into an agreement with Gaylord Hotel Music City
Bowl. (Recreation Services)
d. Request for
authorization to advertise and fill the position of General Services Control
Technician and to fill at a rate higher than minimum if necessary. (General Services)
e. Request for
authorization to advertise and fill the position of General Services HVAC
Technician and to fill at a rate higher than minimum if necessary. (General Services)
f. Resolution
authorizing the Mayor to enter into agreements with the low bidders meeting
specifications as outlined in the attached Summary of Bids for Acceptance. (Finance)
g. Resolution
authorizing the Clerk Treasurer to invoke Regions Bank subdivision sidewalk
letter of credit number 55101801 for Olde Cobblestone, Phase I. (City Attorney)
h. Resolution
authorizing the Clerk Treasurer to invoke Wachovia Bank sidewalk letter of
credit number SM222511W for Oakhurst Place Subdivision. (City Attorney)
i. Resolution
authorizing the Clerk Treasurer to invoke Regions Bank subdivision sidewalk
letter of credit number L057184 for Walton’s Mountain. (City Attorney)
j. Resolution
authorizing the Clerk Treasurer to invoke Renasant Bank subdivision sidewalk
letter of credit number 2882 for Legacy Cove Subdivision, Phase I. (City Attorney)
k. Resolution
authorizing the Clerk Treasurer to invoke Citizens Bank of Fayette subdivision
sidewalk letter of credit number 06-07 for Mallards Landing Subdivision, Phase
II. (City Attorney)
l. Resolution
authorizing eminent domain proceedings for fee simple title to parcels of land
for the
m. Resolution
authorizing eminent domain proceedings for a fee simple title to parcels of
land for the
n. Resolution
authorizing the Mayor to enter into an agreement with Tetra Tech, Inc., for Engineering Construction Administration Services
for Valleybrook Pump Station, Project No.
65-08-SM01. (Engineering)
o. Resolution authorizing the Mayor to modify the agreement with G.
W. Jones & Sons Consulting
Engineers, Inc. for
p. Resolution
authorizing the Mayor to amend the contract with R Reed Contracting Services,
Inc. for Moores Mill Road Extension & Harris Hills Service Road, Project No. 65-07- RD05, by Change
Order No. 2. (Engineering)
q. Resolution
authorizing the Mayor to amend the contract with APAC-Southeast, Inc. for Resurfacing of Residential Streets, 2007, Phase II, Project No.
65-07-RR02 , by Change Order No. 2.
(Engineering)
r. Resolution
authorizing the Mayor to amend the contract with Wiregrass Construction, Inc.
for Resurfacing of Residential Streets, 2008, Phase II, Project No. 65-08-RR02,
by Change Order No. 2. (Engineering)
s. Resolution
authorizing the Mayor to amend the contract with Reed Contracting Services,
Inc. for Resurfacing of Residential Streets, 2008, Phase III, Project No.
65-08-RR05, by Change Order No.
1. (Engineering)
t. Resolution
authorizing the Mayor to amend the contract with Wiregrass Construction, Inc.
for Resurfacing of Residential Streets, 2008, Phase I, Project No. 65-08-RR01,
by Change Order No. 2. (Engineering)
u. Resolution
authorizing the Mayor to amend the contract with B. H. Craig Construction, Inc.
for Aldridge Creek WWTP Improvements-Rebid, Project No. CS-010-307-11-02, by Change
Order No. 1. (Water Pollution Control)
v. Ordinance
declaring certain property as surplus and no longer needed for a public or
municipal purpose. (ITS)
w. Resolution
authorizing the Mayor to enter into an Agency Appropriation Agreement with The
Technology Recycling Center. (ITS)
x. Resolution changing the November 13,
2008 Regular Council Meeting to November 6, 2008; the November 27, 2008 Regular Council Meeting
to November 20, 2008; the December 11, 2008 Regular Council Meeting to December
4, 2008; and the December 25, 2008 Regular Council Meeting to December 18, 2008
at 6:00 p.m. (Watson)
y. Resolution
authorizing the Mayor to terminate an Agreement
between the City of
z. Resolution authorizing the Mayor to
execute an agreement between the City of
16. LEGAL
DEPARTMENT ITEMS/TRANSACTIONS.
a. Vacation of Easements
None
b. Vacation of rights-of-way
None
c. Deeds for acceptance
THE
1. U & D
Easement Forward
Properties, LLC
Acquired
9/17/08
WESTERN
AREA INTERCEPTOR SEWER EXTENSION
PROJECT
NO.: 65-07-SS07
2. Sanitary
Sewer Easement and Jackie D.
Burgreen and wife, Rhonda
Temporary
Construction Easement Burgreen
Tract # 9 Acquired
04/22/2008
PULASKI
PIKE SANITARY SEWER
PROJECT
NO.: 65-02-SS19
3. N/A James
C. Nance, as Administrator of the
Estate
of Will Nance and as the Administrator of the Estate of Sirlean Nance
Acquired
09/30/2008
4. Grant of
Sanitary Sewer Easement James
C. Nance, as Administrator of the
Tract # 1, 3, 8 & 10 Estate
of Will Nance and as the Administrator
of the Estate of Sirlean Nance
Acquired 09/30/2008
5. Grant of
Sanitary Sewer Easement James
C. Nance and wife, Edna Nance Acquired
09/30/2008
6. Grant of
Sanitary Sewer Easement John
T. Battle, as Attorney in Fact for
Tract # 9 Velma
Battle, a widow
Acquired
09/30/2008
TWICKENHAM FUNERAL HOME
7. U & D
Easement Twickenham
Funeral Homes and Memory
Gardens,
Inc., and
RBC
Bank,
Acquired
9/30/08
d. Routine bond satisfactions
None
e. Liquor bond mortgages
None
17. NON-ROSTER COMMUNICATIONS FROM THE
PUBLIC.
18. ADJOURN.