Revised:  09-23-08   (5:00 p.m.)

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD  SEPTEMBER 25, 2008 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

1.         INVOCATION.

 

            Pastor Michael G. Crenshaw

            The People of God Ministries

 

 

2.         PLEDGE OF ALLEGIANCE.

 

 

3.         APPROVAL OF MINUTES

 

a.         Regular Meeting held September 11, 2008.

            (Minutes Received)

 

 

4.         RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.         Mayor.

 

b.         Council.

 

1.         Adoption and Presentation.

 

2.         Adoption Only.

 

a.         Resolution honoring C.T. Garvin for their service to the community.  (Kling/Showers)

 

c.         Other Special Recognitions.

 

 

 

 

 

 

d.         Announcements.

 

5.         BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

6.         PUBLIC HEARINGS.

 

a.         Public hearings to be held.

 

1.         Public hearing on Ordinance No. 08-751, concerning the zoning newly

annexed property lying on the east side of Slaughter Road and south of Castle Drive and the rezoning of property lying on the east side of Slaughter Road and south of Castle Drive from Commercial Industrial Park District to Highway Business C-4 District.  (Set August 14, 2008 Regular Council Meeting)  (Planning)

 

 

2.         Public hearing on a resolution authorizing the City Clerk Treasurer to assess the cost of the cutting and removing of grass and weeds against certain properties.  (Community Development)

 

b.         Public Hearings to be Set

 

1.         Resolution to set a public hearing for Charles M. Capesius and John C. Capesius d/b/a Blue Heron Auto Rental to operate one (1) limousine in the City of Huntsville.   (October 9, 2008 Regular Council Meeting)   (Parking and Public Transit)

 

 

2.         Resolution to set a public hearing on an ordinance zoning newly annexed land lying on the south side of John Gordon Road and west New Hope Road to Residence 1-B District.  (October 23, 2008 Regular Council Meeting)    (Planning)

 

 

3.         Resolution to set a public hearing  on an ordinance zoning newly annexed land lying south of Capshaw Road and west of Jeff Road to Residence 1-A District.  (October 23, 2008 Regular Council Meeting)    (Planning)

 

7.         COMMUNICATIONS AND REPORTS.

 

a.         Communications from the Public.

 

b.         Reports

 

 

 

8.         HUNTSVILLE UTILITIES ITEMS.

 

a.         Resolution authorizing Huntsville Utilities to establish an OPEB (Other Post Employment Benefits) Trust and authorizing the Mayor to execute the “Second Declaration of Trust”.  (Utilities:  All)

 

9.         BOARD APPOINTMENTS.

 

a.         Board Appointments to be Voted on.

                                                                                             

1.         Resolution to appoint Ms. June H. Guynes to the Burritt Memorial Committee for a term to expire October 1, 2012.  (Nominated September 11, 2008 Regular Council Meeting)  (Watson/Moon)

 

b.         Board Appointment Nominations.

 

1.         Nomination of Ms. Martha Jo Smith for reappointment to the Huntsville Tree Commission for a term to expire October 8, 2010.   (Kling)

                                                                                             

10.       APPROVAL OF EXPENDITURES.

 

a.         Resolution authorizing the expenditures for payments.  (Finance Committee)

 

b.         Finance Committee Report.

 

1.         Resolution approving travel for Councilwoman Sandra Moon,  to attend the National League of Cities’ 85th Congress of Cities & Exposition, Orlando, Florida, November 11 – 15, 2008.  (Moon) 

 

 

2.         Resolution approving travel for Huntsville City Council  District Five Representative,  to attend the National League of Cities’ 85th Congress of Cities & Exposition, Orlando, Florida, November 11 – 15, 2008.  (Moon)           

 

11.       COMMUNICATIONS FROM THE MAYOR.

 

 

12.       COMMUNICATIONS FROM COUNCIL MEMBERS.

           

            Councilman Russell

            Councilman Showers

            Councilwoman Moon

            Councilman Kling

            Councilman Watson

 

 

13.       UNFINISHED BUSINESS ITEMS FOR ACTION.

 

a.         Ordinance No. 08-854, concerning the annexation of land lying on the south side of Olmstead Road and west of Taylor Road.  (Introduced September 11, 2008 Regular Council Meeting)  (Planning)

 

14.       NEW BUSINESS ITEMS FOR INTRODUCTION.

 

a.         Introduction of an ordinance concerning the annexation of land lying on the north side of Winchester Road and west of Homer Nance Road.  (Planning)

 

 

b.         Introduction of an ordinance concerning the annexation of land lying on the north side of Olmstead Road and on the east side of Mohawk Road.  (Planning)

 

15.       NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.         Ordinance to declare certain equipment as surplus and to be sold.  (Fire & Rescue)

 

 

b.         Resolution authorizing the Mayor to enter into an agreement with Rex Bell.  (Police)

 

 

c.         Request for authorization to advertise and fill (5) Equipment Operator II positions in Public Works Services at higher than minimum.  (Public Works)

 

 

d.         Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and LIFT Housing.  (Community Development)

 

 

e.         Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and LIFT Housing for FY08 CHDO funds.  (Community Development)

 

 

f.          Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Salvation Army.  (Community Development)

 

 

g.         Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Interfaith Mission Service.  (Community Development)

 

 

h.         Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and Crisis Services of North Alabama.  (Community Development)

 

 

i.          Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and CASA.  (Community Development)

 

 

j.          Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Pathfinder.  (Community Development)

 

 

k.         Request for authorization to advertise and fill Zoning & Plans Support Officer position, Grade 14, for Planning/Zoning Administration Division.  (Planning)

 

 

l.          Resolution authorizing the Mayor to sign plat of A RESUBDIVISION OF LOT 3 OF A RESUBDIVISION OF LOT 4A OF A RESUBDIVISION OF LOT 4 OF A RESUBDIVISION OF LOT 4 OF BOB HEATH DRIVE AT CUMMINGS RESEARCH PARK WEST, A RESUBDIVISION OF LOT 1 BLOCK 7 OF A RESUBDIVISION OF A PORTION OF CUMMING RESEARCH PARK WEST BLOCK 7, PLAT BOOK 40 PAGE 12, AND A RESUBDIVISION OF BLOCK 7 CUMMINGS RESEARCH PARK WEST PLAT BOOK 20 PAGE 15 AND OTHER LANDS AS RECORDED IN DOCUMENT NUMBER 200076012700055370.  (Planning)

 

 

m.        Request for authorization to advertise and fill one (1) Accountant I position in the Parking and Public Transit Division at higher than minimum.  (Parking & Public Transit)

 

 

n.         Ordinance declaring certain property as surplus and conveying said equipment to Meadow Hills Initiative, Inc. neighborhood transportation group.  (Parking & Public Transit)

 

 

o.         Resolution authorizing the Mayor to enter into a Lease with the Huntsville Young Professionals for the 5th floor of garage “O”.  (Parking & Public Transit)

 

 

p.         Resolution authorizing the Mayor to renew agreements between Public Transit and the Huntsville Madison County Mental Health Center for the Adult Day Treatment Program.  (Parking & Public Transit)

 

 

q.         Resolution authorizing the Clerk Treasurer to invoke Redstone Federal Credit Union subdivision sidewalk letter of credit number 719874-LC3(R) for Chase Creek West Phase II Subdivision.  (City Attorney)

 

 

r.          Resolution authorizing the Clerk Treasurer to invoke Wachovia Bank sidewalk letter of credit number SM222380W for Carrington Subdivision, Phase III.  (City Attorney)

 

 

s.         Resolution authorizing eminent domain proceedings for fee simple title to parcels of land for the Church Street improvements project.  (City Attorney)

 

 

t.          Resolution authorizing eminent domain proceedings for fee simple title to and a temporary construction easement on parcels of land for the Meridian Street Improvements Project.  (City Attorney)

 

 

u.         Resolution authorizing eminent domain proceedings for sanitary sewer easements and temporary construction easements to parcels of land for the Western Area Sewer Line Extension Project.  (City Attorney)

 

 

v.         Resolution authorizing eminent domain proceedings for fee simple title to parcels of land for the Church Street improvements project.  (City Attorney)

 

 

w.        Resolution authorizing the Mayor to execute an Amendment to Ground Lease between the City of Huntsville and Hammons of Huntsville, LLC.  (City Attorney)

 

 

x.         Ordinance declaring certain equipment surplus and to be sold at auction.  (Public Works)

 

 

y.         Resolution authorizing the Mayor to enter into agreements with the low bidders meeting specifications as outlined in the attached Summary of Bids for Acceptance.  (Finance)

 

 

z.         Ordinance to amend Budget Ordinance No. 07-899, by changing appropriated funding within various departments and funds. (Finance)

 

 

aa.       Resolution authorizing payment in the amount of $33,635 to the Huntsville Board of Education for capital expenditures, pursuant to Resolution No. 97-566, adopted on August 14, 1997, which requires lease revenue received from the Colonial Bank property to be used for capital improvements in the public schools. (Finance)

 

 

bb.       Resolution authorizing the Mayor to execute an agreement with Beason & Nalley, Inc. for the fiscal year 2008 independent audit. (Finance)

 

 

cc.       Resolution authorizing the Mayor to execute an installment agreement with TAG Automotive Center, Inc. for unpaid taxes. (Finance)

 

 

dd.       Resolution authorizing the Mayor to execute a grant agreement with the Alabama Historical Commission for the Buffalo Soldier Memorial Project. (Finance)

 

 

ee.       Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and the Alabama Historical Commission to receive a grant for training purposes.  (Inspection)

 

 

ff.         Resolution authorizing the Mayor to enter into a Joint Funding Agreement with the  U.S. Geological  Survey for Water Resources Investigations, Project No. 65-08-DM50.  (Engineering)

 

 

gg.       Resolution authorizing the Mayor to enter into an agreement with the low bidder, Reed  Contracting Services, Inc. for Chambers Drive Drainage Improvements, Project No. 65- 08-DR07.  (Engineering)

                                                 

 

hh.       Resolution authorizing the Mayor to modify the agreement with Tetra Tech, Inc. for Flint  River Pump Station and Forcemain Improvements,  Project No. 65-04-SM02, by  Modification No. 1.  (Engineering)

 

 

ii.         Resolution authorizing the Mayor to enter into a Real Estate Agreement between the City   of Huntsville and Dallas Hunt, L.L.C. for the purchase of Real Property for the Dallas  Flood Mitigation Project, Project No. 65-08-DR09.  (Engineering)

 

 

jj.          Resolution authorizing the Mayor to amend the contract with Miller & Miller, Inc. for  Clinton Avenue Bridge Replacement over Broglan Branch, Project No. 65-06-BR02 , by  Change Order No. 1.  (Engineering)

 

 

kk.       Resolution authorizing the Mayor to enter into an agreement with the low bidder, 

Christopher Plumbing & Electric, Inc. for Valleybrook Pump Station,

Project No. CS-010-307-07-24. (Engineering)

 

 

ll.          Resolution authorizing the Mayor to modify the agreement with Tetra Tech, Inc. for  Beadle Lane Sanitary Sewer & Pump Station, Project No. 65-07-SS09, by Modification  No. 1.  (Engineering)

 

 

mm.     Resolution authorizing the Mayor to modify the agreement with Tetra Tech, Inc. for  Big Cove Sewer, Project No. 65-07-SM01, by Modification No. 1.  (Engineering)

 

 

nn.       Request for authorization to advertise and fill position of Civil Engineer II, Pay Grade 18, and to fill at higher than minimum if necessary.  (Engineering)

 

 

oo.       Resolution authorizing the Mayor to enter into an agreement with G. W. Jones & Sons  Consulting Engineers, Inc., for Engineering Design Services for Unnamed Road in Cummings Research Park West Project  No. 65-08-RD09.   (Engineering)

 

 

pp.       Resolution authorizing the Mayor to enter into an agreement with Goodwyn Mills & Cawood, Inc., for design services for Explorer Boulevard Mass Grading of Lots 1-6, 12-14 and Right of Way Corrections, Cummings Research Park West, Project No. 65-08-RD08. (Engineering)

 

 

qq.       Resolution authorizing the Mayor to enter into a renewal agreement between the City of Huntsville and Blue Cross Blue Shield of Alabama for administration services for the City’s group health plans.  (Human Resources)

 

 

rr.         Resolution authorizing the Mayor to enter into an agreement between the City of Huntsville and HCC Life Insurance Company for specific excess loss insurance for the City’s group health plans.  (Human Resources)

 

 

ss.       Resolution authorizing the Mayor to enter into a contract between the City of Huntsville and National Application Processing and Screening, Inc., for employment background screening.  (Human Resources)

 

 

tt.         Resolution authorizing the Mayor to enter into an Agreement between the City of Huntsville and Linda and Mark Smith Family Foundation for the Von Braun Center Concert Hall.  (City Attorney)

 

 

uu.       Approval to fill 1 (one) position of General Clerk II, Pay Grade 5 at steps higher than minimum within the pay grade.  (Engineering)

 

16.       LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.         Vacation of Easements

 

1.         Ordinance authorizing the vacation of two Utility and Drainage Easements, Lots 29 & 30, The Heritage of Monte Sano, Plat Book 24, Page 22.  (Darlington Road; Hartwig)

 

 

2.         Ordinance authorizing the vacation of a portion of a 35-foot Utility and Drainage Easement, Lot 11, Block 3, Woodridge South 4th Addition Phase 3, Plat Book 13, Page 82.  (1010 Riverchase Rd; Childers)

 

 

3.         Ordinance authorizing the vacation of a 80-foot Utility and Drainage Easement,  Lots 1 & 3, Black Oak Commercial Subdivision, Document No. 20080523000335790.  (Green Cove Road; Hays)

 

 

4.         Resolution vacating a 20-foot Sanitary Sewer Easement, Lot 1,  Black Oak Commercial Subdivision, Document No. 20080523000335790.  (Green Cove Road; City of Huntsville)

 

 

5.         Ordinance authorizing the vacation a 25-foot Utility and Drainage Easement, Lot 1, Cummings Research Park West, Document No. 20060630000435510.  (H.A.I.B.)

 

 

 

 

 

 

 

b.         Vacation of rights-of-way

 

 

            None

 

c.         Deeds for acceptance

 

 

WARE PARK PHASE II

 

1.         Wetland lot                                         27 Investment, LLC                                                                                                                           Acquired 9/9/08

 

MERIDIAN STREET PHASE I

PROJECT NO.: STPOA-8539 (001)

 

2.         N/A                                                      Gene E. Middlebrooks, SR., a married man

            Tract # 16A                                        and Gene E. Middlebrooks, JR., a single man

                                                                        Acquired 06/06/2008

 

3.         N/A                                                      Heritage Properties, L.L.C.

            Tract #16B                                         Acquired 08/13/2008

 

MERIDIAN STREET PHASE I

PROJECT NO.: 65-08-SP27

 

4.         Grant of Easement                            Gene E. Middlebrooks, SR., a married man

            Tract # 16A                                        and Gene E. Middlebrooks, JR., a single man

                                                                        Acquired 06/06/2008

 

5.         Grant of Easement                            Heritage Properties, L.L.C.

            Tract # 16B                                        Acquired 08/13/2008

 

MERIDIAN STREET PHASE II

PROJECT NO.: STPOA-4500 (213)

 

6.         N/A                                                      Judith A. Penney, a single woman,

            Tract # 7                                             individually and as Trustee of the Judith Penney Johnson Children’s Trust

                                                                        Acquired 08/18/2008

 

7.         U & D Easement                               Judith A. Penney, a single woman,

            Tract # 7                                             individually and as Trustee of the Judith Penney Johnson Children’s Trust

                                                                        Acquired 08/18/2008

 

8.         N/A                                                      Nitneil, L.L.C.

            Tract # 5                                             Acquired 04/29/2008

 

 

 

 

 

 

TAYLOR LANE

PROJECT NO.: 65-07-RD12

 

9.         N/A                                                      Jeffrey Michael Lafave, an unmarried man

            Tract # 2                                             Acquired 03/27/2008

 

10.       N/A                                                      Mansoor Pourhassani (A/K/A Max

            Tract # 5                                             Pourhassani), and wife, Lisa A. Pourhassani

                                                                        Acquired 06/27/2008

 

11.       N/A                                                      Mansoor Pourhassani (A/K/A Max

            Tract # 6                                             Pourhassani), and wife, Lisa A. Pourhassani

                                                                        Acquired 06/27/2008

 

SBA GRANT PURCHASE

 

12.       N/A                                                      Judith A. Penney, a single woman, individually and as Trustee of the Judith Penney Johnson Children’s Trust

                                                                        Acquired 08/18/2008

 

CHURCH STREET PHASE II

PROJECT NO.: STPHV-8540 (600)

 

13.       N/A                                                      SBBC, LLC, a limited liability company

            Tract # 51                                           Acquired 08/22/2008

 

 

 

GOVERNOR’S DRIVE PHASE II

 

14.       N/A                                                      Barbara M. Thomas, a widow, David

            Tract-1001 Big Cove Rd.                 Lawson Thomas, JR., a married man, and Jeffery Eric Thomas, a single man

                                                                        Acquired 05/02/2008

 

 

 

 

 

WESTERN AREA INTERCEPTOR SEWER EXTENSION

PROJECT NO.: 65-07-SS07

 

15.       Sanitary Sewer Easement               Covington & Co., Inc. and TCE      

                                                                        Acquired 08/28/2008

 

16.       Sanitary Sewer Easement               Capital Motor Lines, an Alabama and TCE Corporation

                                                                        Acquired 04/03/2008

 

17.       Sanitary Sewer Easement               Airport Properties, LLC, an Alabama

                                                                        and TCE limited liability company

                                                                        Acquired 04/04/2008          

 

d.         Routine bond satisfactions

 

 

            None

 

e.         Liquor bond mortgages

 

 

            None

 

17.       NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

 

18.       ADJOURN.