Revised: 01-21-03   (5:00 p.m.)

 

 

AGENDA FOR THE HUNTSVILLE CITY COUNCIL REGULAR MEETING

TO BE HELD JANUARY 23,  2003 AT 6:00 P.M.

IN THE CITY COUNCIL CHAMBERS

 

 

 

CALL TO ORDER.

 

1.         INVOCATION.

 

            Pastor Michael Crenshaw

            The People of God Christian Fellowship

           

2.         PLEDGE OF ALLEGIANCE.

 

 

3.         APPROVAL OF MINUTES

 

a.         Regular Meeting held January 9, 2003.

            (Minutes Received)

 

4.         RESOLUTIONS AND SPECIAL RECOGNITIONS.

 

a.         Mayor.

 

b.         Council.

 

1.         Adoption and Presentation.

 

2.         Adoption Only.

 

c.         Other Special Recognitions.

 

            Certificate of Appreciation

            Presented to Jan Mason for service rendered to the Beautification Board,

            February 28, 2002 till December 19, 2002.   (Council)

 

d.         Announcements.

 

5.         BUSINESS WITH OUTSIDE LEGAL REPRESENTATION.

 

6.         PUBLIC HEARINGS.

 

a.         Public hearings to be held.

 

1.         Public hearing on an Ordinance No. 02-1005, to amend the Residential Parking Modifications of the Zoning Ordinance.  (Set December 12, 2002)  (Planning)

 

b.         Public Hearings to be Set

 

7.         COMMUNICATIONS AND REPORTS.

 

a.         Communications from the Public.

 

b.         Reports

 

8.         HUNTSVILLE UTILITIES ITEMS.

 

9.         BOARD APPOINTMENTS.

 

a.         Board Appointments to be Voted on.

 

1.         Resolution to reappoint Dorothy Dixon to the Beautification Board for a term to expire February 10, 2006.  (Kling)

 

 

2.         Resolution to appoint Crawford Howard to the Bingo Review Committee for a partial term to expire April 8, 2003.  (Russell)

 

b.         Board Appointment Nominations.

 

10.       APPROVAL OF EXPENDITURES.

 

a.         Resolution authorizing the expenditures for payments.  (Finance Committee)

 

b.         Finance Committee Report.

 

11.       COMMUNICATIONS FROM THE MAYOR.

 

12.       COMMUNICATIONS FROM COUNCIL MEMBERS.

           

      Councilman Russell

         Councilman Showers

         Councilman Watson

         Councilman Kling

         Councilwoman Moon

 

13.    UNFINISHED BUSINESS ITEMS FOR ACTION.

 

14.       NEW BUSINESS ITEMS FOR INTRODUCTION.

 

15.       NEW BUSINESS ITEMS FOR CONSIDERATION OR ACTION.

 

a.            Resolution authorizing the issuance of advanced travel funds for Huntsville Fire & Rescue and Animal Control.  (Finance)

 

 

b.            Resolution authorizing the acceptance of donation in the amount of $1,200.00 from Wal-Mart to Huntsville Fire & Rescue to be used as needed for Station #8; donation of $156.00 to the DARE Program from the Mohlere Family in memory of Stanley Mohlere; and donation of $25.00 to the Police Chaplain from David and Roy Bouska.  (Finance)

 

 

c.            Ordinance to amend Budget Ordinance No. 02-721, adopted and approved on September 25, 2002, within the 6-½ mill tax special revenue fund establishing an appropriation to the Huntsville City Schools in the amount of $1,500,000.00.  (Finance)

 

 

d.            Ordinance to amend Budget Ordinance No. 01-721, adopted and approved on September 26, 2002, by recognizing a donation and establishing a special appropriation to the Village Inc. for their Interfaith Project NOAH.  (Finance)

 

 

e.            Ordinance to amend Budget Ordinance No. 02-721, adopted and approved on September 26, 2002, within the 1990 Annual Fund pursuant to Resolution 03-27 recognizing a donation and increasing funding for the John Hunt Park Field #4 lighting project.  (Finance)

 

 

f.            Ordinance to amend Budget Ordinance No. 02-721, adopted and approved on September 26, 2002, within the Annual Fund reducing funding for the HRMS Payroll System project and increasing funding for the purchase of motor equipment.  (Finance)

 

 

g.            Resolution authorizing the Mayor to enter into agreements with the low bidders meeting specifications as outlined in the attached Summary of Bids for Acceptance.  (Finance)

 

 

 

 

 

h.            Ordinance to authorize the issuance of General Obligation Warrants Series 2003-A dated February 1, 2003, in the amount of $24,700,000, for the purpose of financing the construction of Huntsville High School and preliminary project costs in TIF District 3.  (Finance)

 

 

i.            Resolution authorizing the Mayor to execute and Agreement between the City of Huntsville and Huntsville Radio Service, Inc., for the Outdoor Siren Warning Equipment and Related Components for the Emergency Management Department.  (Facilities Projects Management)

 

 

j.            Ordinance declaring certain equipment surplus and to be sold at auction.  (Facilities Projects and Fleet Management)

 

 

k.            Resolution authorizing the acceptance of Hazardous Materials Planning Grant (HMEP) grant from the Alabama Emergency Management Agency totaling $11,000.00 for planning and exercises of first response personnel in Madison County.  (Emergency Management)

 

 

l.            Resolution authorizing the Mayor to approve Claims and Loss Control Services Agreement between the City of Huntsville and Attenta.  (City Attorney)

 

 

m.            Resolution authorizing the Clerk-Treasurer to invoke subdivision sidewalk letter of credit for Knox Creek, Seventh Addition.  (City Attorney)

 

 

n.            Resolution authorizing the Clerk-Treasurer to invoke subdivision sidewalk letter of credit for Saddle Ridge Subdivision.  (City Attorney)

 

 

o.            Resolution authorizing the Clerk-Treasurer to invoke subdivision sidewalk letter of credit for Heritage of Monte Sano Subdivision.  (City Attorney)

 

 

p.            Resolution authorizing the Mayor to enter into an agreement with Garver Engineers for Construction Administration Services for Whitesburg Drive & Drake Avenue Intersection Improvements, Project #ST-045-888-006.  (Engineering)

 

 

q.            Resolution authorizing the Mayor to enter into an agreement with Garver Engineers for Professional Surveying Services for Whitesburg Drive & Drake Avenue Intersection Improvements, Project #ST-045-888-006. (Engineering)

 

 

r.            Resolution authorizing the Mayor to enter into an agreement with Garver Engineers for Professional Surveying Services for Mastin Lake Road Improvements, Project #ST-045-999-006 & Project #ST-045-999-009.  (Engineering)

 

 

s.            Resolution authorizing the Mayor to enter into an agreement with Garver Engineers for Construction Administration Services for Mastin Lake Road Improvements, Project #ST-045-999-006 & Project #ST-045-999-009.  (Engineering)

 

 

t.            Resolution authorizing the Mayor to enter into an agreement with Garver Engineers for Construction Administration Services for Monte Sano Sewer, Phase II, Project #CS010307-09-04.  (Engineering)

 

 

u.            Ordinance to amend Budget Ordinance No. 02-721 by reducing the appropriation for Council Directed Projects, account number 01-6800-0510-7105 in the amount of $400, and by increasing the appropriation for the Animal Services Department, special activities and services, account number 01-7600-0510-2105 the amount of $400.   (Watson)

 

16.    LEGAL DEPARTMENT ITEMS/TRANSACTIONS.

 

a.            Vacation of Easements

 

            None

 

b.            Vacation of rights-of-way

 

            None

 

c.         Deeds for acceptance

 

            None

 

d.            Routine bond satisfactions

 

            None

 

e.         Liquor bond mortgages

 

            None

 

 

 

17.       NON-ROSTER COMMUNICATIONS FROM THE PUBLIC.

 

18.       ADJOURN.